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POST DATE 8/25/2016
END DATE 11/30/2016

Brigham & Women's Hospital(BWH) Boston, MA

Boston, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)



Under the general direction of the Administrative Manager of the Department of Psychiatry and the Practice Administrator, the incumbent is responsible for managing a wide variety of administrative tasks related to clinical, research and educational initiatives as well as cross-cutting projects and operations for the Department of Psychiatry. This position requires a detail-oriented candidate with superior follow through and organizational skills. Requires maintaining solid working relationships with a variety of staff, fellows, faculty and students throughout the department.


Administrative/Research Support

1.Support the administrative functions for the Department of Psychiatry Clinical Faculty and the TMS program

2.Provides clinical and operational project support and research project support

3.Assist with the scheduling of appointments and gaining prior authorizations for the TMS program

4.Assists with interview schedules and travel arrangements for potential faculty candidates

5.Provides administrative support for various department meetings and committees

6.Manages department CME events

7.Maintains Healthstream database for all department faculty and staff and ensure compliance

8.Process improvement projects such as Press Ganey Reporting (will analyze data, determine relevant themes and make recommendations for improvements. Work with Center for Clinical Excellence to determine how to make improvements.

9.Point person with PROMS (Patient Outcome Reporting System)

10.Assistance with BPS (Brigham Psychiatric Specialties) clinical virtual visits

11.Other tasks, projects and duties as assigned by Department Leadership


1.5 years of relevant administrative experience required, experience in a healthcare setting preferred.
2.Experience with research and grants administration preferred
3.Experience working in an academic healthcare center preferred.
4.Experience with Power Point, Excel and Access required
5.Experience with academic appointments and compliance
6.Experience with database management and set up required


1.Superior organizational skills dealing with many institutions and departments with competing needs.
2.Excellent communication, presentation and interpersonal skills, independent decision making, and problem solving skills.
3.Ability to handle multiple tasks simultaneously, work well under pressure, keep track of details, and following through to completion within specific time limits.
4.Excellent time management skills
5.Requires excellent judgment, tact, sensitivity and the ability to function independently in a stressful environment.
6.The ability to maintain confidentiality and HIPAA requirements regarding department-specific information
7.Ability to lead others and persuade, influence and enlist others support in accomplishing objectives.
8.Excellent analytical skills
9.Thorough knowledge of computer systems and software including, MS Office applications and database systems.


Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners, follows safe practices required for the position, complies with appropriate BWH and Partners policies and procedures, fulfills any training required by BWH and/or Partners, as appropriate, brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.

Brigham and Womens Hospital I CARE Standards

The I CARE Standards guide me in my interactions with patients, family members, visitors, colleagues, and neighbors in my workplace and surrounding community to optimize the Brigham experience and help fulfill my role in our mission of providing seamless, high quality patient and family centered care.
C.I will Communicate my commitment to high quality performance
A.I will Appear and act as a professional
R.I will Respect all individuals
E.I will Extend myself