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Billing Operations Analyst

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POST DATE 8/18/2016
END DATE 10/29/2016

Varian Medical Systems, Inc. Milpitas, CA

Milpitas, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


Position Title
Billing Operations Analyst

Auto req ID

Business Unit Name
Oncology CSS (OCSS)



Job Type

Job Description
As the Billing Analyst, you will be responsible for managing processing, analyzing and resolving external and internal billing issues. Ensure that billing is processed in a timely manner. This individual should possess a strong level of integrity, should be firm and efficient, and adhere to company s policies and procedures. Specific responsibilities include:

Run billing due list for Resource Related Billings and Logistics orders.
Issue internal billing and perform reconciliation with service accounting group
Ensure no outstanding internal invoices in the Internal Billing Customer account at month end
Accurately review and resolve billing issues with the involvement of legal department, if necessary (cancellations, corrections/reversals)
Add PO numbers to invoices/sales orders
Ensure proper review of credit memos before processing
Submit invoices electronically for customers via OB10, Taulia, WAWF, etc.
Validate and process credit card payments for customers
Proactively sending customers checks to the lockbox address via FedEx
Ensure proper clearing of Billing Blocks such as AR (Accounting Review), KP & KC (Cost transfers), HD (Help Desk), GM (GMax for contract team) for SOX documentation
Run monthly Blocked Billing Report for District Managers
Manual billing of cost from a cancelled $0 contracts
Sending SWO Aging Report to District Managers
CIVCO Billing
Review and validate cost is reasonable and process against a Field Rebuild JO prior to invoicing the customer
Run pre-close and post close Field Rebuild Reports for District Managers

EEO Policy
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability.

Job Requirements
Strong communication and interpersonal skills
Ability to manage multiple tasks, operate within deadlines, and escalate when appropriate
Strong analytical skills and a high proficiency with Microsoft software applications
Proficient in SAP systems a plus
Fair judgement and attention to detail
Bachelors degree (or equivalent experience) and 5 years of related experience or Masters Degree with 3 years of related experience

Percentage of Travel Required