Biodesign Financial Analyst
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POST DATE 8/31/2016
END DATE 10/19/2016
JOB DESCRIPTIONStanford University
Biodesign Financial Analyst
Job Number: 72226
The Stanford Byers Center for Biodesign in the School of Medicine provides medical technology innovation training to teams of doctors, engineers and business students who identify a medical need, develop an invention to fill it, and create a plan for bringing the technology forward into patient care. Our mission is to train students, fellows and faculty in the Biodesign Process: a systematic approach to needs finding and the invention and implementation of new biomedical technologies.
The Center is seeking a Financial Analyst 1 to perform moderately complex finance functions and activities related to budgeting and forecasting requiring specific knowledge, skills, and broad application of policies, precedents, and systems within context of internal policies and external regulations.
Responsibilities include: Budgeting, Analysis & Reporting
Program Assessment- Examine costs and revenue and year over year performance per program including fellowship, courses and international programs. Analyze program operations, identify ROI and possible efficiencies of programs.
Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.
Prepare quarterly, bi-annual, or annual reports for program leaders on their expenditures. Contribute to development of budgeting and forecasting used to inform key activities and decision making.
Complete month end and quarterly financial reporting for Center.
Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports.
Assist with Biodesign Center budget management, analysis and oversight.
Create, track and reconcile event budgets.
Monitor account balances, run financial reports for project and grant updates. Financial Transactions & Systems
Oversee office, fellow and class financial transactions including reimbursements, Pcard & Tcard transactions, PO initiation, invoices and external vendor transactions.
Monitor adherence of faculty and staff on budget and financial transactions as they relate to grants, expenditure policies and University procedures. Ensure compliance with regulations and restrictions. Recommend solutions that may require policy changes or the development of new processes. Ensure works complies with complex internal policies and external regulations which may require interpretation.
Resolve transactional inquiries, escalate broader issues, and respond in a professional and timely manner.
Responsibility for grant management, compliance and financial reporting for both foundation and corporate grant programs, including 2 translational grant programs (Coulter Translational Grant Program, a $20M endowment and the Spectrum Pilot Grants -respectively co-administered with the Department of Bioengineering Stanford Center for Translational Research and Education in the SoM).
Develop in depth knowledge of OBI and Peoplesoft. Work on labor scheduling and distribution for staff and faculty.
Maintain and develop student program policies regarding facilities use, project directed funding, and fellow's externships.
Serve as a first line resource to client groups on matters in work unit. Work with fellows and faculty to support requests and financial assistance. Support fellows' requests for additional funding and grant backup.
Handle Graduate student financial transactions including input and monitoring throughout year within GFS system.
Work with procurement on financial transactions on behalf of Biodesign Center. Office Operations
Fill in for Biodesign Program Assistant when s/he is not present. Support general office operations and office financial transactions. Understand and participate in cross training on core functions in Center.
Investigate and manage the use of technology for event registration and billing; reconcile attendance and monies collected.
Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others. Participate in team wide initiatives, team player willing to help with whatever necessary to accomplish office goals. * - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and two years of relevant experience or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
User knowledge and demonstrated experience of financial systems; internet and computer literacy.
Understanding and ability to apply basic accounting skills and concepts.
Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.
Basic project management skills and ability to contribute as part of a project team.
CERTIFICATIONS & LICENSES:
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
Rarely reach/work above shoulder. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
WORK STANDARDS (from JDL)
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine
To be considered for this position please visit our web site and apply on line at the following link: http://apptrkr.com/870001
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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