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Branch Coordinator

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POST DATE 8/9/2016
END DATE 11/2/2016

Protection One Greenwood, IN

Company
Protection One
Job Classification
Full Time
Company Ref #
4982
AJE Ref #
575819535
Location
Greenwood, IN
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
High School Diploma or GED

JOB DESCRIPTION

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SUMMARY: This position is responsible for scheduling service/sales appointments, resolving customer complaints and issues, and completing contract paperwork, including commission and payroll adjustments. This position provides and coordinates administrative and clerical support activities and updates Goldmine contact software, produces mailer, and in some branches this position may support warehouse duties.



ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. To perform this job successfully, the Branch Coordinator may be expected to perform some or all of the duties listed, and other duties as assigned.

Schedule appointments for repairs, system upgrades, new systems for sales personnel and must communicate, coordinate and confirm within customer time constraints.

Exhibit Customer Service, assisting customers with various issues, such as billing, service requests, etc.

Complete contract paperwork accurately and QC paperwork and assists in all documentation of sales activity as required by policy and procedure, before sending to branch administration.

Work with Installer and Technicians to ensure all installation/service paperwork is completed properly within the designated time.

Prepare service order invoices.

Schedule sub-contractor work.

Monitor contract tracking form sales through completion, customer billing, and payment of commission.

Perform data entry.

Prepare routing for service technicians, and communicate route and orders every day.

Receive deliveries for the branch including material/equipment.

Complete daily/weekly/monthly/semi-monthly/quarterly and annual reports.

Assist in coordinating installation activities such as scheduling, customer notification and equipment procurement.

Responsible for material and equipment by ordering, conducting physical inventory, and issuing material and equipment to installers and technicians.

Act as a liaison between sales personnel and service technicians.

Takes lead information from the Telesales department to schedule appointments.

Helps manage sales rep territories by zip code.



SUPERVISORY RESPONSIBILITIES

None required.







KNOWLEDGE, SKILLS AND ABILITIES



Knowledge

Knowledge of Company policies, procedures, guidelines, and practices.

Knowledge of and a proficiency in using Computer and Microsoft Office applications (Word, Excel, Access, Outlook) and Internet.

Skills

Must possess good decision making skills, be very organized and detail oriented.

Must have excellent oral and written communication and exhibit exemplary listening skills.

Excellent teambuilding, customer service, and interpersonal skills.

Must be able to work with confidential information.

Occasional need for creativity.

Occasional training skills are required.

Must be familiar with service and repair frames, and basic technical information to assist customers in their needs, to be learned on the job.

Self-motivated and a professional attitude.

Abilities

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to speak effectively and work effectively before and with groups of customers or employees of organization.

Ability to work as part of a dynamic team, be flexible and work effectively with others.

Ability and willingness to make key contributions to the growth of the business.

Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume and apply concepts of basic algebra.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

Ability to solve practical problems involving several concrete variables in standardized situations.

Ability to adapt to changes in the work environment, delays or unexpected events; manage competing demands; change approach or method to best fit the situation.

Ability to concentrate on a task over a period of time without being distracted.

Ability to maintain composure, keep emotions in check and avoid aggressive behavior, even in very difficult situations.



PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel; speak and hear. The employee is frequently required to stand and walk.

The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions





WORK ENVIRONMENT

Normal office environment.

The noise level in the work environment is usually moderate.



MINIMUM QUALIFICATIONS

High School Diploma or General Education Degree (GED) and one to two years-previous customer service experience.

Typing Skills (30wpm) and 10-key experience and previous data entry skills and/or telephone work experience.



CERTIFICATES, LICENSES, REGISTRATIONS

Must be able to obtain proper licensing (i.e. an Alarm Agent card/Police Registration card) per the state of employment.







Protection One Alarm Monitoring, Inc. or any of its respective affiliates, divisions, and/or subsidiaries, including, without limitation, Security Monitoring Services, Inc. is an Equal Employment Opportunity/AA/Veterans/Disabled employer committed to a diverse workforce.