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Brokerage Coordinator

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POST DATE 8/26/2016
END DATE 10/27/2016

Jones Lang Lasalle Saint Louis, MO

Saint Louis, MO
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


Position Title
Brokerage Coordinator

Auto Req ID

Job Description

The Opportunity we are currently seeking a Marketing Coordinator to support our Brokerage team. This role provides marketing and administrative support under the direct supervision of a combined team. The Brokerage Coordinator will work in a fast-paced, team-oriented environment.

Prepare and distribute marketing materials/packages. Knowledge of appropriate software is mandatory for this e.g. Adobe Creative Cloud, PowerPoint, etc.
Active liaison with marketing department (ex: planning client events)
Coordinate/manage mailings- partner with marketing department and/or external vendor as needed.
Create mass email campaigns via Eloqua, CRM, etc.
Manage process of distribution, list updates and activity reporting.
Process and submit proposals.
Manage the workflow and approval process.
Produce status reports, as needed.
Assist team with preparing and updating client-specific reports.
Contact internal and external resources for information.
Assist and participate as needed for industry functions or client events.
Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.
Work with vendors to obtain comparison quotes and place orders
It is expected that the assistant will have direct contact with some of the brokers representing prospects and will request updates from them.
Support the team in utilizing Outlook, CRM / Sales Lite and other, data entry and maintenance for the purposes of direct marketing and client relationship development.
Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.

Administrative Responsibilities:
Coordinate and attend meetings - record, type and distribute minutes as needed.
Create and maintain filing system and efficient information retrieval system.
Perform clerical duties to include photocopying, mailing and faxing documents.
Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

Professional qualifications
Bachelor s Degree or commensurate experience preferred.
Workplace experience, minimum of 2 years in administrative support role a fast paced work environment preferred
Advanced Microsoft office product knowledge Excel, Word, PowerPoint, and Outlook.
Adobe Creative Cloud proficiency
Adaptability Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
Ability to multi-task and work in a fast-paced environment.
Ability to take and execute design direction
Planning and Organizing establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.
Customer Focus dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
Dealing with Ambiguity can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
Interpersonal Savvy relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact.
Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks. Self-Starter able to start and complete projects independently.
Enable brokers to focus on revenue generating tasks by efficiently handling operations of team.
Time Management use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
Written/Oral communications ability to speak and write clearly and concisely, get messages across that have the desired effect.
Attention to detail is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended on to do each task accurately and completely.Start a lasting career with JLL today!

Total Rewards reflects JLL s investment in employees needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at to apply online. All resumes MUST BE submitted via our web site. Please reference Job 42702BR.


Full/Part Time


Org Marketing Statement
About JLL
JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 280 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $59.1 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit

JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas.

As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business.

Our values define who we are, underscore our commitment to clients and provide direction for everything we do.

Our unique culture has been recognized by industry experts and our peers. We are:
A best company to work for in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong
World s Most Ethical Companies from Ethisphere Institute for seven consecutive years
America s 100 Most Trustworthy Companies from Forbes Magazine
#1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years

This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit

Information Security Statement

Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm s corporate policies. Employees granted access to the firm s information technology are expected to follow the