Facilities Administrator

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POST DATE 8/12/2016
END DATE 10/24/2016

Newmark Grubb Knight Frank SUNNYVALE, CA

Company
Newmark Grubb Knight Frank
Job Classification
Full Time
Company Ref #
4249
AJE Ref #
575857428
Location
SUNNYVALE, CA
Job Type
Regular

JOB DESCRIPTION

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Description:
Job Summary:
Responsible for managing the facilities budget process
and reconciliation, plus procurement management for a
client account.
Budget & Administration
Manage facilities yearly asset audit
Track and process quarterly billings from contracted
vendors
Collect and track invoices and receipts for
reconciliation
Monitor facilities spending against budget
Initiate and track poster orders with service provider
Initiate and track vinyl signage orders with vendor
Request and track purchase orders
Manage offsite storage inventory
Procurement
Manage all procurement; sourcing order, payment and
distribution
Manage weekly office orders
Source and order supplies and equipment to commission
new buildings
Office Management
Coordinate and manage facilities meetings and company
events
Manage Day Porters
Oversee setup of new buildings and current
Presentations and other document preparation
Skills, Education and Experience:
5 years experience in budgeting and finance
Bachelor s degree in Accounting or Finance highly
desirable
Experience in a Facilities Management or Property
Management setting is desired
Ability to make independent decisions and prioritize
requests
Strong communication skills and attention to detail
Working Conditions: Normal working conditions with the
absence of disagreeable elements
Note: The statements herein are intended to describe the
general nature and level of work being performed by
employees, and are not to be construed as an exhaustive
list of responsibilities, duties, and skills required of
personnel so classified.
Newmark Grubb Knight Frank is an Equal Opportunity
Employer, M/F/D/V
Requirements:
Req. Code : 4249
% of Travel Required : None