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POST DATE 8/25/2016
END DATE 10/11/2016
The University of Chicago
Campus - Hyde Park, IL
JOB DESCRIPTIONCenter Administrator:
The Center Administrator supports the Director and Governing Board of the Center; assists with short- and long-term programmatic and administrative goals:
Working with the technology staff, assist with developing / maintaining website; research and develop content in consultation with the Director; maintain a constantly updated calendar; maintain multiple email listserves and send out communiqu s informing subscribers of events, job openings, and funding opportunities; for each academic year, compose a complete listing of all courses in the study of American culture taught at the University; manage website art and recording, editing, and posting multimedia of Center events; update list of graduate students involved in some aspect of the study of American culture; develop on-line fundraising possibilities.
Assist Director and Governing Board in development and administration of accompanying policies and procedures and provide input with long- and short-term administrative and academic programming goals; keep all office equipment functioning and physical office space orderly; manage all official correspondence for the Center; answer telephone inquiries about the Center and its events; oversee student worker; maintain a constant supply of chocolate candy for noshing under pressure.
In consultation with Director, plan and manage finances including developing a budget; provide Director with regularized updates on the state of finances; authorize Center expenses and ensure that all expenses are paid; work with faculty and students directing events sponsored by the Center while staying within budget.
Execute and coordinate all components of sponsored and cosponsored events in consultation with the Director and faculty; make all logistical and administrative arrangements for guest lecturers including payment of expenses and honoraria; arrange transportation and lodging; arrange venue, catering and other vendors; plan and execute Center receptions, dinners, events. Manage calendar to avoid conflicts with other events and lectures. Compose copy and create weekly emails and flyers to publicize events on campus and via email; place ads with appropriate news outlets to publicize all events; determine which outside news outfits will disseminate/advertise news; serve as liaison with national centers and other Centers or programs on campus.
Oversee all administrative work regarding student academic affairs including maintenance of a complete list of courses in the study of American culture; oversee and administer competitions for research and travel grants, dissertation year fellowships, and essay prizes; administer all course scheduling for which the Center is the parent, track courses taught in other departments and crosslist courses relevant to the study of American culture for inclusion for credit within the major and minor; ensure all requirements for scheduling are met; administer graduate degree program that the Center may sponsor in the future.
Assist Director in seeking new funding opportunities via fundraising or through grants; consult with Division's Grants Department when seeking or applying for grant opportunities; edit grant proposals and create grant budgets in coordination with board members; prepare data collection and description summary used for reporting; assist Development Office and Director in fundraising drives; develop online fundraising tools.
Foster linkages with other institutions including professional associations, universities, and schools; compose correspondence and maintain paperwork as necessary as requested by Director; keeps up to date with current publications concerning the study of American culture. This includes reading through recent university press catalogues.
This is a 20-hr-per-week position with benefits.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender