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Clinical Operations Manager

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POST DATE 9/9/2016
END DATE 11/17/2016

Cape Fox Facilities Services BETHESDA, MD

Company
Cape Fox Facilities Services
Job Classification
Full Time
Company Ref #
2675
AJE Ref #
576123104
Location
BETHESDA, MD
Job Type
Regular

JOB DESCRIPTION

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Description:
Clinical Operations Manager will independently provide
support services to satisfy the overall operational
objectives of the National Human Genome Research
Institute (NHGRI). The primary objective is to provide
services and deliverables through performance of support
services.
TASKS/SERVICES. The Clinical Operations Manager shall:
Work with staff to develop spreadsheets for tracking
budgets; provide summaries to be used to evaluate
spending patterns.
Employ effective data collection and analysis methods in
order to draw budgetary conclusions.
Monitor and verify accuracy of data; research and
analyze records; identify and correct discrepancies.
Collaborate with staff on budget tracking and protocol
management for Undiagnosed Diseases Program (UDP).
Serve as requestor in the POTS system.
Inventory supplies and equipment; prepare and submit
training, supply, equipment, service and advertisement
orders; coordinate with vendors to obtain quotes and
ensure receipt of items.
Gather, analyze and prepare justifications for
administrative requests; input requests into NIH
databases.
Work with staff to manage resources as they relate to
ongoing contracts for the UDP program.
Work with the Office of the Clinical Director as liaison
between UDP clinical staff and other medical centers,
referring physicians and Clinical Center physicians and
staff.
Coordinate special clinical projects for the UDP.
Maintain office records including office procurements
and reimbursement procedures.
Design and coordinate systems for communications among
staff to facilitate the efficient flow of information
relating to projects and program activities.
In the executive level s absence ensure that requests
for action or information are relayed to the appropriate
staff; decide whether executive level should be notified
of important or emergency issues.
Summarize the content of incoming materials, specially
gathered information, or meetings; coordinate the new
information with background office sources; draw
attention to important parts or conflicts.
Coordinate the preparation of a variety of documents on
behalf of clinical staff such as travel requests,
professional service orders, requests for sponsored
travel (Form 348), outside activities (Form 520),
official duty memoranda, training requests,
individual/mass mailings, correspondence, reports and
various forms.
Gather and analyze information about processes and
programs; prepare reports, letters, and other documents
for review and input for various programs, policies, and
activities.
Develop, maintain, and utilize various clinical
databases.
Work with staff to create and manage UDPICS database;
monitor information or relevance and accuracy.
Update/maintain shared calendars; manage all
appointments, commitments and invitations for clinical
staff.
Schedule workshops and conferences on behalf of clinical
staff.
Orient new clinical personnel to the laboratory and
administrative databases and computer systems.
Serve as custodian of personal property for assigned
areas; maintain records of accountability; oversee
property inventory; arrange for disposal of excess
property.
Requirements:
Physical Requirements
Must be able to lift up to 25 pounds.
Sit or stand throughout a regular work day.
Ability to work on computer for long periods.
Special Job Facts
Strong communication skills, both oral and written.
Excellent analytical, organizational and time management
skills.
May be required to attend conferences.
Unclassified and subject to a National Agency Check and
Inquiry Investigation.
Education and/or Experience
Bachelor's degree in a related discipline; four (4)
years of specialized experience plus a high school
diploma is equivalent to a Bachelor's degree.
Minimum of three (3) years of experience in a clinical
environment.
Expertise with Microsoft Office Suite (MS Word, Excel,
Outlook) and databases.
Must have authorization to work in the United States as
defined by the Immigration Reform Act of 1986.
Cape Fox Corporation, its subsidiaries, and joint
ventures will provide equal employment opportunities to
all persons and prohibits employment decisions on the
basis of race, religion, color, creed, national origin,
sex, age, disabling condition, political affiliation,
protected veterans status, or sexual orientation. Cape
Fox Corporation, its subsidiaries and joint ventures
offer preference to Cape Fox Corporation shareholders,
descendants and other Native Americans pursuant to
Public Law 100-241.