Conference Services & Catering Coordinator At Fairmont Hotels & Resorts, our engaging service and delicious cuisine make every special event a truly memorable affair, both within our distinctive surroundings and off-site. Your administrative support and attention to detail will ensure an engaged team, efficient operations & and service that exceed the expectations of every client. Hotel Overview: The Fairmont Sonoma Mission Inn & Spa is the ultimate elegant oasis, blessed by natural mineral hot springs in the Sonoma Valley. An idyllic, world famous wine growing region abundant with local products, our resort is designed to exude the California Wine Country experience. Summary of Responsibilities: Reporting to the Director of Catering & ConventionServices, responsibilities and essential job functions include but are not limited to the following: * Position produces administrative work to either the customer and / or internal departments in a timely and accurate manner. * Position is the first point of contact for many customers (Sales & Catering calls) and is required to screen inquiries while probing for the most possible information from customer. Forward information in a timely manner to proper Sales & or Catering Manager. Answer the Main Catering and Convention Services in-coming phone line * Position is responsible for all scheduled and non-scheduled distribution of Catering and Conference Services materials & BEO Distribution, Resumes, Weekly, mailing packets of information * Position to perform tasks always with the goal of allowing the Catering and Conference Services Managers maximum time with their customers pre-planning. * Position is responsible for keeping inventory of all printed supplies as well as other miscellaneous supplies having to do with the catering department. Ensure a proper par of sales kits are always available for the department as well Front Office & Concierge. Responsible to also mail packeted information * Position will train and become the point of contact for all in-house meetings. * Position will also assist in organization of the Catering & Conference Service Office and provide administrative support to the Conference Services and Catering Managers.