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Construction Administrative Assistant - Golden opportunity 8/31/2016

AppleOne Rialto, CA

Company
AppleOne
Job Classification
Full Time
Company Ref #
23068083.1114
AJE Ref #
576031911
Location
Rialto, CA
Job Type
Regular
Required Licenses/Certifications
df-aj

JOB DESCRIPTION

Golden opportunity looking for a project assistant that is responsible for assisting four Project Managers.
Ideal candidate will be assertive and outgoing- will establish/maintain relationships with clients, vendors and subcontractors.

KNOWLEDGE & EXPERIENCE:
Construction background - 3 to 5 years' experience working as a project assistant in the construction field.

Microsoft Office 2010 - advanced level
Word - must know how to work with tables, graphs, reformat documents, insert headers and footers, and insert file name and path.
Excel - must know how to create spreadsheets with simple formulas
Outlook - must be able to work with multiple calendars, schedule appointments
Be able to type business letters, memos, etc. with proper format and grammar.
Professional demeanor, ability to converse with clients and customers.
Ability to meet deadlines efficiently and calmly.
Ability to multi-task.

KEY TASKS AND RESPONSIBILITIES:
Screen calls as necessary.
Keep calendars up to date and make appointments as needed.
Setup conference room for meetings; greet clients.
Open mail.
Print plans as needed.
Make travel arrangements as needed.
File and archive all correspondence and Project Manager Job Books.
Keep Project Managers' offices/desks neat and organized.

Assist Project Managers by preparing all necessary back up relating to change requests, change orders and cost estimates.
Type and process Cost Estimates. Keep Cost Estimate books up to date.
Distribute contract documents to subcontractors, including drawings, specifications, and general conditions. Include any accepted alternates or addendums with documents.
Schedule all required construction meetings with required personnel, subcontractors, architects and owners.
Type meeting minutes using Project Manager's notes and distribute in a timely fashion.
Prepare correspondence for Owner, Architect, Engineers, Subcontractors, Suppliers, etc. Examples of referenced correspondence include, but not confined to the following items: Schedule of Values (SOV), project schedule, memos, and request for information (RFI), transmittals, submittals, commencement, delay and substantial completion letters.
Daily communication with Project Managers to manage and prioritize tasks.

Backup for receptionist as required.

BENEFITS:
medical - anthem blue cross (100% paid by employer for employee only)
vision and dental - guardian
401K - employer matches 2.5% deferred
supplemental short term disability & $25,000
life insurance paid 100% by employer.
9 paid holidays
48 hours PTO - 1st year
80 hours PTO - after th first year
We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Job Experience:

Pivot tables a plus
Construction background a must!