Contract & Grant Officer
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POST DATE 8/13/2016
END DATE 11/2/2016
University of California - Los Angeles
Los Angeles, CA
JOB DESCRIPTIONJOB SUMMARY
ADMINISTRATIVE/COORDINATOR/OFFICER (FUNCTIONAL AREA)
Contract & Grant Officer
$70,000 - $136,000 annually
3090-OFC OF CONTRACT & GRANT ADMIN
Department Website URL:
Job Summary Statement:
Under the direction of the Assistant Director in the Office of Contract and Grant Administration (OCGA) in the Office of Research Administration (ORA), assist faculty and staff in assessing funding opportunities and submitting applications/proposals for funds to governmental (federal. state, county, municipal and foreign) and non-profit entities (foundations, educational institutions, research organizations). Serve as an active participant in the campus' shared responsibility for ensuring sound stewardship for funds provided by external sponsors. Contract on behalf of the Regents of the University of California for financial support of such programs; provide on-going contract management for the University, the investigator and the sponsor during the term of the award to ensure that deliverables are produced, reports submitted and contract terms are honored; and participate in the close-out process. Master a wide variety of complex operational and administrative matters, demonstrate a detailed understanding of the organization and functions of the academic departments, organized research units, schools, colleges, medical center, and the Office of the President. Maintain sensitivity to University and campus academic policies and administrative issues, and be knowledgeable about administrative processes such as academic and staff personnel administration, purchasing and accounting functions and the legal aspects of program performance. This position specializes in negotiating sponsored project activity contracts and requires expert skill with federal, state and non-profit Research & Development (R&D) terms and conditions.
The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) and supports the approximate $1 billion annual research program at UCLA. Under delegated authority from the University of California Office of the President, and the UCLA Chancellor, the Office of Contract and Grant Administration (OCGA) has institutional authority to solicit, accept, and execute research agreements for government and non-profit sponsored project activities. OCGA has primary responsibility for the interpretation of University-wide and campus policy, sponsor guidelines, and applicable federal and state laws and regulations related to sponsored activities.
Percentage of Time:
QUALIFICATIONS FOR POSITION
Demonstrated understanding of the multiple missions of a major research and teaching university, with a medical enterprise, and its ancillary public service and patient care missions. Demonstrated experience in the research environment at a major university.
Demonstrated knowledge of policy distinctions between gift, grant and contract mechanisms for sponsored support of UCLA programs and the ability to interpret the varying project and sponsor objectives in order to advise on the appropriate mechanism funding.
Ability to analyze complex data using logic and quantitative reasoning to formulate sound decisions, providing specialized guidance to the University community regarding extramural funding.
General knowledge of University policies relating to accounting principles and financial management, academic personnel, the appropriate use of University facilities, sales and services activities, research regulatory compliance requirements, stewardship responsibilities, use of human and animal subjects, intellectual property, appropriate Facilities and Administrative rates, publication rights, etc.
Demonstrated knowledge of federal policies governing the administration of contracts, grants, cooperative agreements, and subcontracts at educational institutions, including the Federal Acquisition Regulations, Code of Federal Regulations, OMB Circulars A-21, A-110, and A-133, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State and University regulations applicable to the effective management and administration of sponsored projects.
Awareness of and understanding of federal initiatives and trends that affect grant administration at educational institutions, such as the Federal Demonstration Partnership, NSF FastLane, Grants.gov, and the NIH Research Commons
General knowledge of copyright and patent law and demonstrated understanding of the technical and legal issues affecting protection, use and exploitation of intellectual property.
Demonstrated experience in drafting and negotiating contracts.
Skill in analyzing information and objectives to define problems, identify patterns, tendencies and relationships, formulate logical and objective conclusions and recognize alternatives and their implications.
Ability to understand, interpret and explain University policies and their underlying principles.
Sufficient management and professional experience, education, business acumen, judgment and integrity to effectively serve investigators and sponsors, yet represent and advance the best interests of the University.
Ability to develop and maintain working relationships within a diverse, multicultural environment, interacting frequently with faculty members, staff, students, and research community representatives.
Ability to effectively multi-task in a quickly changing environment while attaining positive outcomes.
Excellent written and oral communication skills. Working knowledge of computer applications for word processing, spreadsheet manipulation, emailing, and internet searches.
Ability to motivate, train and otherwise supervise junior staff members. Desire to work as a supportive team member within the individual team as well as within the office at large.
ADDITIONAL POSTING INFORMATION
External Posting Date:
Quicklink To Posting:
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest:
Continued employment contingent upon completion of satisfactory background investigation.
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information No Response
Is this position designated as a mandatory reporter under CANRA* No
Other Special Employment Requirements:
POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.
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