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Contract and Grant Specialist

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POST DATE 9/3/2016
END DATE 11/3/2016

University of California - Los Angeles Los Angeles, CA

Company
University of California - Los Angeles
Job Classification
Full Time
Company Ref #
24042
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
AJE Ref #
576083689

JOB DESCRIPTION

JOB SUMMARY

Requisition Number:
24042

Job Title:
ADMINISTRATIVE SPECIALIST

Working Title:
Contract and Grant Specialist

Salary:
$20.31 - $40.13 hourly

Job Type:
Career

Department Name:
3090-OFC OF CONTRACT & GRANT ADMIN

Department Website URL:


Job Summary Statement:
The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. The Contract & Grant Specialist is a member of a Contract & Grant Team handling various administrative and analytical tasks related to contracts and grants for research, public service and training projects supported by government (federal, state, county and municipal) and non-profit entities (foundations, educational institutions, research organizations).
Duties include addressing questions and concerns regarding existing contracts and grants; responding to requests for information from Principal Investigators, departmental staff, and agency personnel; the initial review and analysis of proposals ready for submission and incoming awards; the initiation of award set-up; the analysis of information to support the financial requirements, proposal requirements and business processes of Office of Contracts & Grants Administration (OCGA) as well as the University; and the coordination of submissions. Carry out research and special projects; communicate with staff and others throughout the University to define issues and expedite resolution; communicate with funding agencies on behalf of UCLA; and handle sensitive information, such as the coordination of conflict of interest disclosure forms.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

15 Records


QUALIFICATIONS
REQUIRED/PREFERRED


One to two years experience with contract and grant related policies and procedures.

Preferred


Knowledge of regulations regarding contract and grant administration and/or working knowledge of federal, state, local and private agency guidelines.

Preferred


Strong interpersonal skills to work effectively with faculty, administrators and funding agency personnel.

Required


Demonstrated skill in the use of computers using Windows-based software, general working knowledge of spreadsheet software and database entry, and working knowledge of the internet.

Required


Demonstrated ability to interpret financial administrative concepts as presented in contract and grant documents.

Required


Skill in preparing routine correspondence using proper grammar, spelling and punctuation.

Required


A strong attention to detail with the ability to identify inconsistencies.

Required


Quantitative skills sufficient to review proposal and award budgets for accuracy.

Required


Ability to develop and maintain an awareness of external regulations and laws, university policies and funding agency policies that apply to grant and contract preparation, submission and award processing.

Required


Strong problem solving skills.

Required


Ability to work independently as well as work effectively in a group.

Required


Ability to gather information necessary for resolving questions and solving problems.

Required


Ability to maintain composure and productivity despite multiple deadlines, frequent interruptions, and distractions and competing priorities.

Required


Strong oral and written communication skills.

Required


Strong organizational skills.

Required



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
11-01-2016

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=68288

Special Instructions:


Contact information:


Number of Positions:
3

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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