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Contracts Advisor 1

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POST DATE 8/13/2016
END DATE 10/12/2016

Stanford University Stanford, CA

Stanford, CA
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Full Time
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Stanford University

Contracts Advisor 1

Job Number: 72099

Note: Not all unique aspects of the job are covered by this job description


Work under general direction to support the procurement services central office activities by contracting for a variety of goods and services in a timely, cost-effective manner, for a diverse clientele. Maintain productive client relationships, and provide excellent customer service to client groups.


The primary role of the Contract Advisor I (CA I) is supporting the Procurement Services central office contract activities by preparing contracts for a variety of services and monitoring workload to ensure timely completion. The CA I will collaborate with a central office team in advising multiple client groups on a variety of contract and procurement issues.

The CA I reports to the Contracts Manager and is expected to work effectively with the entire contracts team, communicate tactfully with the entire University community, manage multiple priorities in a dynamic, fast-paced team environment, and successfully generate required documents within the necessary timeframe while maintaining critical attention to details and effectively communicating status updates to involved parties.

The CA I will process transactions in relation to Client needs, support procurement Strategic Sourcing initiatives and Source-to-Pay Buyer e-procurement platform, strive to achieve continuous improvement in Stanford's procurement process, support compliance initiatives, perform specifically assigned testing responsibilities for Internal Controls, and participate in system enhancement and upgrade testing/scripting.

* - Other duties may also be assigned

Additional Responsibilities:

Manage client expectations regarding procurement transactions.
Support sourcing for non-contract and non-standard items.
Resolve issues that hinder complete procure to pay process between suppliers and clients.
Facilitate communications with the client, suppliers and other University departments to gain alignment between sourcing and internal business partners on requirements, demand management approach, and best practice sourcing strategies.
Document, analyze and suggest ideas for continuous improvement;
Participate in the training and development of other Contracts team members;
Other tasks as assigned by Contracts Manager.

Education & Experience:

Bachelor's degree and three years of relevant experience, or a combination of education and relevant experience including the preparation of contracts for various types of services.

Knowledge, Skills and Abilities:

Experience in a University procurement environment highly desired.
Demonstrated ability to steward a culture of support for individual, team, department and university growth and excellence.
Highly developed oral, written and interpersonal skills.
Strong analytical, organizational and negotiation skills.
A working knowledge of contract law
Proficiency in Oracle
Proficiency in Microsoft Office


Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping.
Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less.
Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts.
Ability to obtain and maintain a valid California non-commercial class license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


May require extended working hours during peak cycles; travel to school/unit sites across university and off campus.
May be exposed to allergens, biohazards, chemicals, noise 80dB TWA, radiation, electromagnetic fields, high voltage electricity and temperature extremes at school/unit or off campus sites.


When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

We are not able to provide relocation or sponsorship for this position.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Compliance Legal

Location: Business Affairs

Schedule: Full-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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