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Contracts Manager - Design and Construction-Capital (CONTRACT ADMSTN MGR 1)

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POST DATE 9/2/2016
END DATE 12/18/2016

University of California - San Francisco Medical Centers San Francisco, CA

San Francisco, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Bachelors Degree


Job Title

Contracts Manager - Design and Construction-Capital (CONTRACT ADMSTN MGR 1)

Job ID


Job Code


Job Family



Laurel Heights

Weekly Hours

40 ; 100%

Appointment Type



Design and Construction-Capita


8-hour Days

Full/Part Time


Union Information

This classification is not represented by a union

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Our legacy of unsurpassed patient care and unceasing mission to integrate high-tech medical research with clinical operations has led to our prestigious standing as one of the top 10 hospitals in the nation according to U.S. News & World Report. As a premier health care institution dedicated to advancing health worldwide, UCSF Medical Center can also be the best place to advance and shape your career.

The medical center's employees are one of the most important reasons why we are recognized as one of the nation's best hospitals. To work at UCSF Medical Center is to be part of an institution that provides the highest caliber of care to patients; a nurturing, dynamic and team-oriented atmosphere in which to best use your skills and talents.

Job Summary

The UCSF Medical Center Department of Facilities Support Services (FSS) designs, builds, operates and maintains UCSF Medical Center facilities in support of its research, teaching, health care and community service missions. The department spends over $42 million annually in operating funds and is responsible for more than $373 million in capital funds.

Under the general direction of the Director of Finance, the Contracts Manager is responsible for providing management direction and leadership in the areas of Administration, Strategic Planning, Policy Implementation, and Training as they relate to UC Contracting Policy and Procedures.

The Contracts Unit within Facilities Support Services is responsible for the development, preparation, interpretation, and processing of all construction related contracts and managing the contract administration functions for the Medical Center in support of its critical institutional support mission.

The Contracts Manager is responsible for the day-to-day operations of the Contracts Unit within the Office of Design & Construction and ensuring that all contracts are issued according to UC Policy and Procedures. The Contracts Manager is the main point person for Campus General Counsel, Office of the President and outside agencies.

The Contracts Manager may also work with the Mission Bay Project Team; the duties would include reviewing advertisements and bid packages, providing clarification on contract language and ensuring that all contracts are issued according to UC Policy and Procedures.

The flexibility to orient and work at all UCSF Medical Center locations is required.

Required Qualifications

* Minimum ten (10) years of experience in the field of construction, property development, property management, real estate, architecture, engineering, public administration, law, finance and or risk management

* Significant knowledge of contract design, bidding and contract administration process

* One to two years supervisory or lead experience

* BA degree in Business, Accounting, Public or Contract Administration or a combination of equivalent education and experience

* Knowledge and application of the California Public Contracting Code

* Experience managing and develop staff in a challenging environment

* Ability to multi-task in a high pressure deadline oriented environment

* Demonstrated ability to work with details with a high level of accuracy

* Excellent communication skills, both verbal and written

* Demonstrated ability to establish and maintain productive working relationships with internal and external customers

* Excellent customer service skills

* This position requires the flexibility to orient and work in all UCSF Medical Center locations.

Preferred Qualifications

* N/A


* N/A

Living Pride Standards

Service Excellence

* Demonstrates service excellence by following the Everyday PRIDE Guide with the UCSF Medical Center standards and expectations for communication and behavior. These standards and expectations convey specific behavior associated with the Medical Center s values: Professionalism, Respect, Integrity, Diversity and Excellence, and provide guidance on how we communicate with patients, visitors, faculty, staff, and students, virtually everyone, every day and with every encounter. These standards include, but are not limited to: personal appearance, acknowledging and greeting all patients and families, introductions using AIDET, managing up, service recovery, managing delays and expectations, phone standards, electronic communication, team work, cultural sensitivity and competency.

* Uses effective communication skills with patients and staff; demonstrates proper telephone techniques and etiquette; acts as an escort to any patient or family member needing directions; shows sensitivity to differences of culture; demonstrates a positive and supportive manner in which patients / families/ colleagues perceive interactions as positive and supportive. Exhibits team work skills to positively acknowledge and recognize other colleagues, and uses personal experiences to model and teach Living PRIDE standards.

* Exhibits tact and professionalism in difficult situations according to PRIDE Values and Practices

* Demonstrates an understanding of and adheres to privacy, confidentiality, and security policies and procedures related to Protected Health Information (PHI) or other sensitive and personal information.

* Demonstrates an understanding of and adheres to safety and infection control policies and procedures.

* Assumes accountability for improving quality metrics associated with department/unit and meeting organizational/departmental targets.

Work Environment

* Keeps working areas neat, orderly and clutter-free, including the hallways. Adheres to cleaning processes and puts things back where they belong. Removes and reports broken equipment and furniture.

* Picks up and disposes of any litter found throughout entire facility.

* Posts flyers and posters in designated areas only; does not post on walls, doors or windows.

* Knows where the Environment of Care Manual is kept in department; corrects or reports unsafe conditions to the appropriate departments.

* Protects the physical environment and equipment from damage and theft.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Further information about the University of California, San Francisco, is available at UCSF seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.


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