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Coverage Intake Coordinator

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POST DATE 8/12/2016
END DATE 2/19/2017

University of California - Los Angeles Medical Centers Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


Job Title:
Coverage Intake Coordinator

UCLA Title:
Analyst, Administrative

Job No.:

Work Hours:
M-F 8 am to 5 pm

Work Location:
Weyburn-Westwood, CA.

Job Type:


Minimum Salary:
$21.75 / $3784

Maximum Salary:
$42.88 / $7462

Layoff Referral Deadline:

Bargaining Unit:


The mission of the Coverage Analysis team within DGSOM's Clinical Trials Administration Office (CTAO) is to assist faculty and staff navigate the pre-award process for clinical studies in a streamlined and expedited fashion and provide project continuity during the pre-study approval process. The goal of the Coverage Intake team member is to coordinate receipt of required study documents necessary to perform Coverage Analysis review, and manage project tracking and correspondences with research faculty and staff related to study submissions. Coverage Intake will perform preliminary review of study documents to confirm the accuracy and integrity of submissions. The incumbant will perform will assist the Coverage Analysis team in performance of their underlying mission to the Health System, including but not limited to: study startup facilitation, budget development, calendar and shell creation in OnCore and liaison with other administrative research offices to streamline and triage the study startup processes. The incumbant will foster effective and cooperative relationships with other administrative units. The position requires strong skills in time management, multi-tasking, organization, and customer service. The incumbant should have experience in the clinical research environment, particularly familiar with study protocols and an understanding of the UCLA pre-award processes related to clinical research.


Education: Bachelors Degree, preferably in biological sciences or equivalent experience of at least 2 years in the clinical research environment.

CCRP, ACRP or similar research related certification preferred.

2+ years recent experience as a clinical research professional involving hands-on IRB submissions, study startup activities, and/or study budgeting responsibilities.

Demonstrate expertise in protocol assessment, IRB submission, and clinical trials budgeting/negotiation.

Strong working knowledge of the full range of pre-award activities related to clinical research (e.g., IRB, ISPRC, CIRC/ISRC, GCRC, other regulatory approvals, etc.)

Experience working with research faculty, administrators, and staff in an academic medical center, health care or university environment.
Knowledge of research regulatory requirements (including FDA and other federal and state regulations), GCP/ICH guidelines, and special requirements for drug and medical device trials, as well as ICD and CPT coding and clinical research billing modifiers.

Familiarity with UCLA or similar medical center organization's pharmacy, path/lab, radiology and other ancillary services startup and research pricing processes.

Familiarity with industry contracting or the ability to learn and grasp basic clinical trials contracting concepts.

Ability to design and manage efficient work processes, set and meet expected turnaround times on an ongoing basis and monitor, analyze, and improve processes on an ongoing basis, and work in a time-sensitive environment.

Ability to be flexible and adapt within an ever-changing, dynamic, service-oriented environment and operate effectively within a team.

Complete Application