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POST DATE 9/10/2016
END DATE 10/16/2016
University of California - Merced
JOB DESCRIPTIONDean's Assistant
School of Natural Sciences
Review of applications will begin on 09/22/2016 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.
Background check may be required
The University of California, Merced is the newest and tenth campus of the University of California system and the first American research university built in the 21st century. With approximately 7,300 students, UC Merced has planned for additional student growth until we reach an enrollment of approximately 25,000 students. With undergraduate, graduate, and PhD programs, plans for a future medical school program, partnerships and community involvement, the UC Merced campus is continually evolving, requiring talented, knowledgeable and dynamic educators, researchers, management and staff.
The Administrative Assistant will provide direct administrative and clerical support to the Dean of the School of Natural Sciences. The Administrative Assistant will be responsible for serving as the primary point of contact for the Dean, responsible for coordinating and scheduling meetings, and coordinating and preparing all matters related to the Dean s travel.
The chosen candidate will work effectively as a member of a team as well as lead some projects and must have excellent writing and editing skills. The incumbent must have advanced knowledge of the Microsoft package and the ability to write, edit and proofread correspondence, grants and reports.
The Dean's Assistant will Independently create professional quality presentations, correspondence, reports, and communication for the Dean. The incumbent will also prepare materials for projects, meetings, speeches, reports and will produce ad hoc reports as requested.
The incumbent will be responsible for assisting the Dean in all clerical and administrative related tasks. The chosen candidate will communicate the Dean's requests for information and briefing material to the appropriate staff and follow up accordingly as well as oversee advisory board meeting arrangements, prepare meeting agenda, and take minutes.
The individual will prepare meeting agendas and ensure that meeting materials are provided to the Dean prior to the appointment/meeting.
Review of documents that require the Dean s signature will be required. The successful candidate will collect and organize material from meetings, note action items and place in the Dean's queue or delegate to appropriate staff and ensure action items are completed before the next meeting.
Maintaining the files and records of the Dean to ensure confidentiality will also be required.
Bachelor s degree and/or equivalent experience in a related field required.
Communication skills to convey information accurately, clearly and concisely.
Ability to communicate effectively and diplomatically with people from a wide variety of ethnic, social and educational backgrounds.
Skill in writing logical, concise and grammatically correct documents and procedures and instructions.
Ability to work independently and with a high degree of accuracy.
Ability to maintain clear and complete records.
Ability to organize and maintain a clean, shared laboratory preparation area.
Demonstrated skill in setting priorities under conflicting demands of time to reflect organizational goals; ability to work with frequent interruptions and deadlines.
Demonstrated ability to operate PC with software for Microsoft Word, Excel, and other programs as needed.
Click on the link below to use our new on-line application system.
If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.
NOTICE: This position is not open. We are not accepting applications at this time.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.
As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
For information on the comprehensive benefits package offered by the University of California visit: