This company is committed to hiring Veterans

Direct Mail Production Specialist

This job is no longer active. View similar jobs.

POST DATE 9/3/2016
END DATE 10/9/2016

University of California - Los Angeles Los Angeles, CA

Company
University of California - Los Angeles
Job Classification
Full Time
Company Ref #
24570
AJE Ref #
576083626
Location
Los Angeles, CA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
JOB SUMMARY

Requisition Number:
24570

Job Title:
ADMINISTRATIVE SPECIALIST

Working Title:
Direct Mail Production Specialist

Salary:
$20.31 - $40.13 hourly

Job Type:
Career

Department Name:
4045-DEVELOPMENT

Department Website URL:
www.developmentcareers.ucla.edu

Job Summary Statement:
Under the supervision of the Director of Operations, the Direct Mail Production Specialist will be responsible for managing the flow of all direct mail production needs in a high-volume environment, ensuring that mailing projects are completed on brand, on time, and on budget. This individual will work collaboratively with other members of the Central Annual Giving team to establish project schedules and manage workflow based on project priority and requirements, coordinating from intake to final deliverables. The Direct Mail Production Specialist will also review and approve live samples for data accuracy and content before materials are officially shipped. Projects range from monthly fundraising letters and quarterly stewardship mailings, to seasonal special projects and annual event invitations. The Direct Mail Production Specialist will juggle multiple projects simultaneously, working collaboratively with internal and external stakeholders, including marketing teams, designers, copywriters, cross-functional teams, executives, directors, and third-party vendors. The Direct Mail Production Specialist will regularly collaborate with staff in email production, especially in cases where a communication shares a common message, creative treatment, and/or recipient list. The incumbent will directly manage many aspects of the production process, building strong relationships with colleagues and vendors, maintaining open lines of communication, and promoting a spirit of collaboration and confidence.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

18 Records


QUALIFICATIONS
REQUIRED/PREFERRED


1. Minimum 2+ years of direct mail marketing experience, including reporting, analysis and vendor relations.

Required


2. Familiarity with Asana project management software.

Preferred


3. Strong, confident communicator that can work across departments to develop and implement strategic processes.

Required


4. Demonstrated experience at prioritizing responsibilities and tracking details of multiple projects simultaneously to meet deadlines.

Required


5. Excellent interpersonal and leadership skills to manage team and communications with a wide array of divergent personalities, solving problems in an efficient, positive, and professional manner.

Required


6. Superior organizational skills and attention to detail.

Required


7. Ability to monitor project workflow on multiple projects simultaneously in a fast-paced, deadline-driven environment from commencement to completion.

Required


8. Knowledge of marketing, design, print production, e-communications and general creative development process.

Required


9. Experience attending press checks and reviewing proofs.

Preferred


10. Demonstrated follow-through skills and ability to meet deadlines while juggling many projects and priorities simultaneously in the face of frequent interruptions.

Required


11. Demonstrated experience working with internal and external creative teams and vendors.

Required


12. Ability to anticipate problems and difficult situations, troubleshooting to develop strategies to bring the parties involved to a mutually agreed upon solution.

Required


13. Ability to juggle a high volume of complex projects simultaneously*often in various stages of development.

Required


14. Must be highly organized, proactive, and able to work collaboratively in a team environment with little supervision.

Required


15. Superior computer skills, proficiency with MS Office suite.

Required


16. Proactive, self-starter that can maintain an upbeat, positive attitude.

Required


17. Proven success managing project budgets; researching creative and cost-effective solutions to produce print materials within budget.

Preferred


18. Bachelor's degree in Communications, Marketing, Business Administration, or related field, from a four-year college or university.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
10-07-2016

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=68953

Special Instructions:
Please attach a Brand Identity Guidelines document that you created in one of your prior roles.

THE TARGET SALARY RANGE FOR THIS POSITION IS BETWEEN THE POSTED MINIMUM AND $24.90 HOURLY.

Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


Return to Search Results