Director, Neurological Services
University of Louisville Physicians - Louisville, KY
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bJOB SUMMARYb - The Director, Neurological Services is responsible for oversight, administration and management of fiscal, clinical, academic and research functions which includes comprehensive financial activity, budget planning, reporting, comparison and analysis, forecasting, grants, contracts, human resources, clinical practice, facilities, regulatory compliance to support and sustain the department while working to identify opportunities to increase support and services to meet strategic initiatives. Assist the academic chair with departmental leadership and serve as liaison with the practice plan executives. bJOB RESPONSIBILITIESb - Manage the comprehensive finances for the department including but not limited to planning, preparation, coordination, and implementation and monitoring to support and sustain the department, opportunities to increase support and services and ability to meet strategic initiatives. Assist leadership in developing and negotiating memoranda of Agreement, contracts on financial matters with other affiliated entities as needed. - Develop, map and define analytical projects with leadership for measuring and reporting of execution effectiveness for all operations (academic, clinical, research, and service), strategic initiatives, providers, and personnel. - Direct and manage all human resource activity for the department including but not limited to developing recruitments plans, work assignments, strategic initiatives, creation of new positions, identifying funding sources, incentive plans, performance, recruitment, hiring, training, coaching, salary recommendations and metrics, team building, employee relations and policy recommendations. Oversee medical staff appointmentrenewal and risk management. - Direct and monitor extramural program administration including but not limited to development and submission of grants or contracts and implementation to ensure accuracy and compliance with departmental, institutional and sponsor guidelines. Oversees management of extramural funds to ensure cost-sharing is minimized and extramural funds are fully utilized in conformity with awarding agencies, as well as regulatory and compliance agencies. - Direct and manage clinical practice including but not limited to assuring compliance with governmental regulations and industry requirements, coding, and billing, HIPAA and compliance regulations. Advise chair, clinical chair and faculty on changes to legislation or regulatory agencies that may impact the practice. Work with centralized practice plan to produce optimal workflow, collections and patient relations. Work with leadership to develop and implement clinical practice service standards and policies. Direct and oversee patient operations including patient flow, scheduling, allocation of resources, equipment and quality of services. - Oversee and administer revenue cycle which includes but is not limited to fee structure, collection policies, AR tracking, managed care policies, office procedures to maximize revenue. Direct, develop, and oversee reporting metrics and analytics to assist leadership in managing business operations, clinical revenue and productivity, research, etc. - Oversee administration of facilities including but not limited to identify space needs and solutions, preparation of recommendations to maximize space, space and equipment lease agreements, special reporting as required for the department, university or practice plan. - Oversee and administer staff, managers, clinical managers and residency coordinator. Work with leadership to maximize staff efficiency; to execute change to ensure success of strategic needs initiated for the departmental, university and practice plan;, and to minimize employee dissatisfaction and resistance to change. Build am environment to encourage teamwork and an environment in which people will choose to be motivated, contribute, engaged and happy. - Responsible for preparation, coordination, and accountability for departmental business activity to U of L and ULP personnel including but not limited to the Executive Vice President for Health Affairs Office, Budget office, Controllers (accounting) offices, Personnel offices, Purchasing offices, Compliance offices, Payroll offices, etc. to ensure meting established deadlines, reporting requirements, compliance with U of L and ULP processes and workflows, and resolution of issues to secure and maintain positive cash balance for both within U of L and ULP. bMINIMUM EDUCATION amp; EXPERIENCEb - Bachelors Degree required (Business, Accounting, Healthcare Administration or Related Field) - Masters Degree PREFERRED (Healthcare, Public or Business Administration or Related Field) - Minimum 7 years experience (Progressively responsible experience in an administrativesupervisory capacity in an Academic health are setting or an equivalent combination of education and experience) bKNOWLEDGE, SKILLS, amp; ABILITIESb -Initiative, communicator, problem solver -Proactive - anticipates and plans for problems before they arise Service Excellence responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information -Organized manages time effectively, keeps tasks appropriately prioritized -Flexible ability to change directions as needed for the good of the department or organization -Critical Thinking ability to think through issues and identify appropriate options -Work Ethics motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency -Maintains a professional appearance at all times. -Interpersonal can build effective, strong working relationships with employees, colleagues, management, consultants, and media through trust, communication, and credibility -Team ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome. -Emotional Intelligence ability to not take issues personal, see the big picture in emotionally charged situations and respond in a mature, professional, composed manner -Self-Awareness ability to reflect, understand limitations, and seek appropriate assistance and guidance -Judgment exercises discretion and due diligence when making decisions and recommendations -Quality is able to perform work in a neat, efficient, well-coordinated, well communicated manner with a high degree of accuracy and professionalism -Presentation can speak in front of people to deliver necessary material or messaging -Extensive experience in working with word, excel and other office programs. Through knowledge of the technology behind social media and web design and management. bWORKING CONDITIONSb Normal Office and Patient Care Setting typically sitting at desk, intermittent walking, standing or stooping May require some travel and overnight stays. May require light lifting at times (25 lbs. or less). Requires good hearing. Requires good near or distant vision. Requires distinguishing colors andor depth perception to judge distances. Requires handling, by seizing, holding, grasping or turning hands, but without finger dexterity.