Document Imaging Associate

Summary: Responsible for imaging all documents currently housed in the department by performing the following duties:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Pre-scanning:
Prepares file for scanning by using checklist to verify that all necessary documents are correct and are included in package

Removes all duplicate documents

Locates customer information within software systems

Verifies related documents and/or bar-coded documents

Places prepared files into scanning bucket

Scanning
Receives prepared files from all locations and capture via the scan workstation

Performs quality review to ensure that images are viewable and accurately indexed

Operates and maintains scanning equipment

Works with hardware and software vendors to troubleshoot equipment and services

Identifies documents that are misfiled or missing from the file

Sorts documents into applicable categories

Maintains files and processes requests for accounts housed in legal files filing system or vault

Maintains a secure filing system for all documents assigned to legal files or vault

Assists bank personnel by faxing or routing copies of documentation requests

Pulls all files for closed accounts or paid off loans

Scans all documents received for files as necessary in the department (Deposit services - court orders, succession receipts, W-9, W-8, etc.; Loan Services recorded documents for lien perfection, titles, etc,) and other pre-defined deposit account or customer related documents

Cross-trains to learn all the functions of the scan area and/or the file and vault areas


Education and/or Experience
High school diploma or general education degree (GED); one to three months related experience and/or training; or equivalent combination of education and experience

Other Skills and Abilities
Deposit documentation knowledge of retail and commercial checking, savings, CD and IRA accounts;
Knowledge of deposit policy and procedure; Proficiency in filing and records management;
Ability to work independently with little supervision;
Knowledge of Alabama, Florida, Louisiana and Mississippi federal Compliance laws as they pertain to Deposit Operations;
Ability to pay close attention to detail to ensure accuracy and completeness of work;
Ability to type 30-40 words per minute;
Basic alphabetical system knowledge;
Ability to identify or learn to identify various documents from a variety of sources;
Ability to solve problems and work independently;
Excellent organizational skills

Assignment of Duties

NOTHING IN THIS JOB DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBLITIES TO THE JOB AT ANY TIME.