Document Imaging Tech II

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POST DATE 9/10/2016
END DATE 12/8/2016

HCA Healthcare Largo, FL

Largo, FL
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
High School Diploma or GED


Job Code: 25773-124465


Days (rotating weekends)

Job Summary

The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping, and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder (HPF) document imaging system.

Duties Include But Are Not Limited To

Prepping duties include:

Meets with the HSC courier to receive and account for all boxes delivered
Unpacks all boxes, and sorts and measures the medical record according to established procedures Maintains or exceeds established productivity standards
Prepares medical record documents prior to scanning, according to policies and procedures which includes, but is not limited to:
Remove staples
Repair tears
Remove duplicate copies
Remove electronically fed documents with no handwriting on them
Placing like forms in reverse chronological order
Ensure patient identifiers are present on all pages including front and back
Ensure all documents belong to the same patient/account
Indexing duties include:
Verifies that images are correct and legible
Ensures that each scanned document is associated to the appropriate patient
Ensures that each scanned document is associated to the appropriate patient account
Ensures that each scanned document is associated to the appropriate document type
Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned
Scans documents according to policies and procedures on an "as-needed" basis as directed by departmental processes and the HIM Document Imaging Manager or their designee
Assists with the boxing of scanned documents

General duties:
Maintains or exceeds established quality standards
Maintains or exceeds established productivity standards
Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging leadership
Communicates issues and any process barriers to leadership appropri ately
Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals
Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement"
Other duties as assigned

Knowledge, Skills & Abilities

Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
Communication - communicates clearly, proactively and concisely with all key stakeholders
Critical Thinking - actively and skillfully conceptualizing, applying, analyzing, synthesizing or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning or communication as a guide to belief and action
Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Policies & Procedures - articulates knowledge and understanding of organizational P&Ps
PC skills demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
Quality Orientation accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
High school diploma or equivalency preferred
1 year experience in an office environment preferred. Prior medical record experience strongly preferred


Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 50 pounds occasionally. Work is performed in an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.


Last Edited: 09/09/2016