EXECUTIVE ASSISTANT SUPPORTING CEO 8/25/2016
DM Stone JobsInBrokerage.com
San Francisco, CA
JOB DESCRIPTIONAPPLY You will support the Chief Executive Officer and will perform avariety of administrative duties including extensive calendaring, travel planning, project coordination, liaising with high-level contacts and employees and management at all levels of theorganization. Since you will be privy to sensitive information, you should use considerable use of tact, diplomacy, discretion and judgment. You will also provide additional support to the Board of Directors.DUTIES:Organize and coordinate meeting schedules and processes such as:1. Confirm meetings, reserve conference rooms, arrange for catering and other accommodations.2. Anticipate, prepare and organize agendas, files, and presentation materials.Compile meeting materials as needed (word processing, format graphicpresentations, organize, bind etc.).Write and edit correspondence, memos, etc. to senior management, Boardmembers, staff, clients, and vendors with minimal direction.Revise / black-line documents.Make domestic and international travel arrangements and coordinate itinerary and travel documents.Prepare and process:1. Oversee travel and corporate expenses as required: Amex and cash out-of-pocket reports.2. CEO personal benefits claims.Provide the following additional administrative and clerical duties:1. Maintaining departmental files.2. Updating Outlook business contacts and project workgroup contact lists.3. Getting meals / beverages as needed and/or coordinating same.4. Scanning, printing, copying, binding, faxing, maili
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