Education Assistant - Psychology

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POST DATE 9/17/2016
END DATE 10/14/2016

UT Soutwestern University Medical Center Dallas, TX

Dallas, TX
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Full/Part Time/PRN: Full-Time
Regular/Temporary: Regular


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary Negotiable

High school graduation or GED and three (3) years secretarial/administrative experience. Testing may be required.

Provides administrative support for one or more of following programs within department or unit as applicable: medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs. Relieves supervisor of variety of administrative duties, which involve thorough understanding of program(s) involved.
Coordinates details of application and interview process for one or more of aforementioned programs as applicable, which may include responding to paper and/or electronic requests for applications, creating and maintaining applicant files, scheduling interviews, making travel and hotel arrangements for interviewees, coordinating printing and distribution of recruitment materials, etc.
Coordinates and/or prepares forms or paperwork regarding appointment, termination, evaluation/grading, credentialling, licensure, malpractice coverage, and training verification of students, interns, residents, and/or fellows; maintains files or records and ensures completeness and accuracy.
Prepares or assists in preparation of complex schedules for one or more of aforementioned programs as applicable; ensures accuracy of information and coordinates distribution of material to faculty, staff, and affiliated institutions as required.
Coordinates organizational details for special events, such as seminars, teaching conferences, lecture series, summer student programs, and recruitment events, which may include preparing calendars, schedules, or promotional announcements for distribution, making travel arrangements for speakers, making arrangements for banquets/meals for large groups, coordinating registration/membership materials, etc.
As directed, processes on-line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or operations needs. May assist supervisor in monitoring program expenditures within university guidelines.
Performs other duties as assigned.

**Other Duties: Performs other duties as assigned.

This position will assist the Education Coordinator in the Division of Psychology with the American Psychological Association accredited doctoral program and internship in clinical psychology as well as postdoctoral and other training positions. This position will have patient contact in our student training clinic as well as work with faculty, students and staff as a part of a team.

To the extent provided by applicable law, no person shall be excluded from participation in, denied the benefits of, or be subject to discrimination under any program or activity sponsored or conducted by The University of Texas System or any of its component institutions, on the basis of race, color, national origin, religion, sex, sexual orientation, age, veteran status, or disability..