Education Coordinator - Cardiovascular and Thoracic Surgery
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POST DATE 9/9/2016
END DATE 10/26/2016
UT Soutwestern University Medical Center
JOB DESCRIPTIONFull/Part Time/PRN: Full-Time
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information
EXPERIENCE AND EDUCATION
Bachelor's degree in business administration, healthcare administration, or directly related field and four (4) years related experience.
Coordinates, supervises, and administers operations of aforementioned programs as applicable. Responsible for managing clerical/administrative operations and workflow for maximum efficiency and utilization of resources.
May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
May develop and oversee budgets related to education office, including approving expenditures and preparing summaries of financial operations. Obligates and tracks expenditures for educational program(s), committing funds for program operations, including salaries/stipends and other operational costs. Responsible for cost distribution of stipend and operational funding between institutions.
Creates, reviews, and maintains policies and procedures in accordance with university and accrediting agency standards to ensure compliance. Interprets policy for faculty, staff, residents, fellows, and students.
Maintains records and documentation of activities of program participants, including appointments, terminations, performance evaluations and/or grades, credentialling, malpractice coverage, recommendations, and verification of training; prepares complex reports and surveys for university administration and/or accrediting agencies regarding statistical information on education programs within department or unit.
Manages recruitment and admission activities of unit, which may include coordinating production of brochures/recruitment materials, overseeing interview process, maintaining records of applicants, compiling statistical data on applicants, and preparing reports on admissions activities.
Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
Ensures compliance with applicable laws, regulations, policies, and procedures.
As directed, may process on-line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operations needs. May assist supervisor in monitoring program expenditures within university guidelines.
Performs other duties as assigned.
**Other Duties: Performs other duties as assigned.
Manage the Cardiothoracic Surgery residency program and all that entails as noted in overall job description from recruitment, record keeping, attending meetings, managing MedHub rotations, annual schedules, evaluations, etc., through the end of the year reports, graduation, close outs, etc.
Work closely with UTSW GME office and Parkland GME office and ensure program compliance institutionally as well as with ACGME.
Handle all medical student and general surgery rotators in the department.
Manage continuing medical education for department.
Provide guidance and work in concert with pediatric cardiothoracic surgery fellowship coordinator.
Handle all travel reservations and reimbursements for residents to annual conferences, tracking expenditures.
May provide academic/administrative support for Associate Program Director.
To the extent provided by applicable law, no person shall be excluded from participation in, denied the benefits of, or be subject to discrimination under any program or activity sponsored or conducted by The University of Texas System or any of its component institutions, on the basis of race, color, national origin, religion, sex, sexual orientation, age, veteran status, or disability..