Estimator / Project Manager

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POST DATE 8/9/2016
END DATE 12/19/2016

Comfort Systems USA Southwest Tucson, AZ

Tucson, AZ
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #


The Estimator / Project Manager analyzes blueprints, specifications, proposals, and other documentation to prepare time, cost, and labor estimates for products, projects, or services and is responsible for all activities on their jobs with the exception of manpower, which is to be coordinated through the Field Superintendents and/or General Manager. As the Project Manager plans, directs, and coordinates activities of designated projects to ensure that the goals or objectives of the project are accomplished within the prescribed time frame and funding parameters by performing the following duties personally or through subordinate supervisors and coordinators. The objective of this position is to a) estimate and secure new projects b) produce a satisfied customer c) realize a profit equal to or exceeding the originally expected.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Reviews data to determine material and labor requirements and prepares itemized lists.

Computes cost factors and prepares estimates used for management purposes such as planning, organizing, and scheduling work, preparing bids, selecting vendors or subcontractors, and determining cost effectiveness.

Conducts special studies to develop and establish standard hour and related cost data or effect cost reductions.

Consults with clients, vendors, or other individuals to discuss and formulate estimates and resolve issues.

Reviews project proposal or plan to determine time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.

Finalizes Work Order Budget and enter into the Company software.

Schedules and moderates a turnover meeting for each project. The purpose of the turnover meeting is to communicate all pertinent project information to the personnel involved in the project.

The turnover meetings shall include, but not be limited to the following information:

Project Information Sheet

Work Order/Budget

Contract Scope of Work

Proposal - with specific inclusions and exclusions

Plans, specifications, and addenda


Any RFI's or Change Orders

Project Schedules

Duct and Pipe Standards

Safety Requirements

Documented Assignments

Oversees the procurement, assembly, and approval of submittals. This is done in conjunction with the Project Coordinator.

Reviews each contract for signature by Vice President. Makes attachments or clarifications as necessary. Special attention is given to scope, liquidated damages, and schedule.

Performs equipment buyouts on each project. Prior to making any commitments or assigning any P.O.'s, the proposed buyout shall be submitted to the Vice President for review.

Purchases all equipment for each project. Purchase orders shall include phase codes, terms, ship dates, inclusions, delivery information, as well as any special requirements. These are entered into Company software.

Writes subcontracts as necessary for work such as controls, insulation, balance, water treatment, etc.

Oversees the expediting of equipment deliveries.

Prepares and submits questions for clarification (RFI's) on all areas which contradict the scope of work or may require a change in scope of work. Receives all field generated RFI's for review. Forwards all field RFI's to the general contractor as required.

Prepares and submits all change orders for each project. Each C.O. will receive a number and be entered into a change order log. A copy shall be forwarded to the project coordinator and accounting. Follow up on all change orders is required until necessary paperwork is received from the general contractor.

Reviews all project paperwork promptly and forwards all changes to field personnel.

Attends weekly production meetings to discuss necessary project information.

Attends regular project management meetings.

Prepares monthly "Work in Progress" projections.

Reviews weekly job cost reports. Makes corrections on misused phase codes or improper allocations and submits to coordinator for corrections.

Project managers and project superintendents will meet to discuss overall job progress along with an open discussion period to talk about problems and improvements to be shared with the team. Since we do not have ample time to discuss the details of every project in our production meetings, an open line of communication is to be kept with superintendents and foremen. Constant communication will contribute to a smooth running project.

A schedule of values is required on every job. Since the format varies from job to job, this requirement is to be verified before the first billing. The schedule of values is to be discussed with necessary superintendents and/or foremen to accurately project labor and material to the end of the billing period. All progress billings are to be approved by the Vice President before they are submitted to accounting.

Project closeout and retention is a vital function of project management. All closeout requirements must be secured from the vendors and/or subcontractors well before the end of the project. Final punch list items must be completed immediately upon receipt followed by a letter confirming completion. Once start up, balance, and owner training are completed, a retention billing request shall be submitted to accounting. The retention billing does not need to follow the billing cycle for the project. During the closeout segment of the project, verify all completion dates and document any delays caused by circumstances out of our control.

Reviews status reports prepared by project personnel and modifies schedules or plans as required. Prepares project reports for management, client, or others.

* Competitive wages
* Medical, Dental & Vision benefits
* 401K retirement program with Immediate employer contribution
* Paid vacation
* Paid holidays

Pre-Employment drug screen and back ground check required

Clean driving record required

M/F/V/H EOE - Equal Opportunity/Affirmative Action Employer