Event Marketing Coordinator - III 9/3/2016

Confidential Company Santa Clara, CA

Company
Confidential Company
Job Classification
Full Time
Company Ref #
29547341
AJE Ref #
576086871
Location
Santa Clara, CA
Job Type
Regular

JOB DESCRIPTION

APPLY
DUTIES AND RESPONSIBILITIES REQUIRED NOT LIMITED TO:

Briefing Coordination

*Work with EBC staff and sales teams to achieve high quality events that meet briefing objectives

*Prepare all aspects of briefing and set up briefing rooms in advance of each briefing

*Gather presentations for briefings and distribute to account manager after briefing

*Schedule catering for briefings

*Enter customer and briefing data into briefing management system

*Update and maintain Speaker Bureau of presenters

*Understand and suggest appropriate adjunct tours, leisure activities and may arrange these itineraries for customers

BRIEFING PLANNING

*Plan and coordinate briefings as needed, including agenda building and resourcing of subject matter experts - Could be up to 50% of the briefings

*Manage pre-planning conferences to confirm customer and account team objectives

*Execute strategic briefing agendas of medium to high complexity aligned with customer and business objectives

*Engage, manage, and develop positive and collaborative relationships with internal resources and subject matter experts across various internal and external organizations

*Secure speaker bookings and all related briefing logistics including: AV, catering, badges, interpretation and other support services, as needed

REQUIRED KNOWLEDGE/SKILLS

*Excellent written and verbal communications

*Strong interpersonal communication

*Organizational skills

*Computer literate/technical knowledge, especially Microsoft Office

*Briefing center operations

*External vendor management

*Knowledge of Cybersecurity industry a plus

*Previous experience using BriefingEdge and Salesforce ideal, but not necessary

EXPERIENCE

*At least 2 years' experience in a previous briefing program is preferred

*Must be comfortable in an executive environment where professional behavior and appearance are required

*Must have the desire as well as ability to work with multiple personality types, build relationships, resolve service related conflicts; think fast on your feet and stay calm in a busy environment

Requirements

* Ability to work flexible hours.Some days CW may start at 7 and go till 6 and other days you may start at 9 and end at 5. It all depends on the day and the customer agenda

Education

* BA/BS preferred (BA in Marketing an asset)