Executive Admin II - Corporate

Robert Half International is currently seeking an Executive Administrative Assistant II to join the Corporate Marketing Department. This is a full time opportunity supporting a Vice President and Sr. Director within the Corporate Marketing Department. Responsibilities include, but not limited to: - Assist in all aspects of marketing budget management, including building reports in Excel, preparing monthly and quarterly budget summaries, tracking spend, data entry into budget sheets, etc.
- Monitor budgets and accounts payable charges, including research and reallocations as needed
- Process expense reports and invoices, and ensuring proper coding; handling accruals, amortizations
- Data entry into budget spreadsheets, creating purchase requests as needed
- Answering and screening incoming calls, requests, email and correspondence; directing individuals as needed and responding appropriately
- Creating and managing correspondence, meeting materials, emails, meeting notes.
- Managing calendar for multiple individuals while managing a group calendar of time off requests
- Assisting with a variety of projects including performance reviews, job descriptions, compensation grids, mailings, preparing binders, internet research, etc.
- Arranging travel and all travel prep for entire team, booking tickets and hotels, arranging off site meetings and team building functions
- Assist with various special marketing projects, as needed

Requirements:
- Bachelor?s degree or equivalent work experience required
- 5+ years administrative support experience with 2+ years experience supporting at the Sr Director/VP level
- Strong Microsoft Word, PowerPoint, and advanced Excel; Intermediate MS Outlook experience
- Visio and Adobe Acrobat Professional experience preferred
- Able to independently assess, prioritize and direct activities in response to requests
- Able to follow-up and ensure resolution using knowledge of company policies and procedures
- Must be organized and detail oriented
- Must be able to change direction and priorities on a moment?s notice
- Can work independently, but must also be able to work collaboratively with other teams
- Self starter and self directed ? can search for answer to questions/issues that arise on own without a lot of direction ?Follow us on Twitter for RHI Corporate job openings and career and workplace news!
http://twitter.com/RHI_Corp_Jobs ?Robert Half International Inc. is an Equal Opportunity Employer. You may apply for this position online, mail or in person.
- By mail: Please mail your cover letter and resume to:
Corporate Staffing
Robert Half International Inc.
2613 Camino Ramon
San Ramon, CA 94583-9128
- In person: Please visit us at the above address and request an application from the receptionist. Applications will be accepted Monday ? Friday, 8 ? 11a.m. and 1 ? 5 p.m.