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Executive Assistant

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POST DATE 9/10/2016
END DATE 12/1/2016

Nuance Burlington, MA

Burlington, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree



At Nuance, we empower people with the ability to seamlessly interact with their connected devices and the digital world around them. We are creating a world where technology thinks and acts the way people do by designing the most human, natural, and intuitive ways of interacting with technology.

Our nimble technology uses analytics and advanced algorithms to transform the inanimate into animate and reduce complicated processes into simple ones.


Nuance is seeking an Executive Assistant to support the Vice President of Global Human Resources, the Chief Human Resources Officer and the Human Resources Leadership team. This candidate should have top-notch complex scheduling skills, exceptional MS Office skills, global travel management experience, and strong creative problem solving experience. The successful candidate will be flexible, thoughtful, energetic, self-motivated, quick-thinking, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization. This person should be enthusiastic, confident in nature, and comfortable dealing with a wide variety of professionals.

Principal Duties and Responsibilities

Professional company representative to both internal and external constituencies.
Overall calendar management for CHRO and HR Leadership Team. Involves managing multiple competing requests for face to face as well as teleconference meetings.
Use judgment and experience to schedule, confirm and redirect meeting requests. Calendar requests include routine/periodic meetings (weekly, monthly), Board of Directors/Committee meetings, ad hoc company meetings and urgent meetings.
Logistic coordination for meetings including preparing and distributing agendas, reserving and preparing facilities, and setting up technology for video conferences.
Must ensure all parties are informed of and kept abreast of schedule, location, changes and other logistic (dial in # s, materials and handouts).
Answers, screens, and responds to incoming calls in a professional and timely manner.
Coordinates travel arrangements, sometimes complex international travel with strong detail orientation, anticipating transportation, lodging, meeting and communication needs while traveling.
Schedules on and offsite meeting facilities to meet the objective of the event in a cost effective manner.
Composes, and distributes professional correspondence and memoranda, and email, using individual initiative and as assigned.
Conducts research; compiles summary reports.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
Supports other ad-hoc projects for the broader HR organization, including quarterly metric reporting, space planning, and global team meeting coordination.

Knowledge, Skills and Qualifications

Role & Education Requirements

5+ years of experience as an Executive Assistant
Ability to work independently, possess excellent communication skills, and exhibit a professional demeanor
Experience exercising judgment and discretion with sensitive/confidential and proprietary information.
Outstanding organizational, prioritization and time management skills.
Strong attention to detail and ability to follow through with a high-level of accuracy.
Flexible, results/action-oriented, ability to adapt to changing priorities in a fast paced, dynamic organization.
Key to success in this job is good common sense, interpersonal skills, accuracy, and initiative.
Bachelor s Degree preferred

Personal Characteristics

Impeccable integrity and ethics
Strong personal impact
Ability to build trust and rapport quickly and completely
Knows how to actively engage the business
Is a proven team player
Well-grounded/common sense approach to doing work
Results-oriented and knows how to execute and get results within resource constraints and ambiguity
Has an adaptable flexible work style
Has the ability to grasp issues quickly and work on the right things at the right time
Has a reputation for initiating ideas and programs and presenting options, not just delivering what is requested
Has a strong appreciation and regard for the challenges, pressures and stress that continually surround the organization
Has a high level of curiosity


Nuance offers a compelling and rewarding work environment. We offer market competitive salaries, bonus, equity, benefits, meaningful growth and development opportunities and a casual yet technically challenging work environment. Join our dynamic, entrepreneurial team and become part of our continuing success.

Nuance Communication Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 781-565-5000 Human Resources Department and let us know the nature of your request and your contact information.