September 15, 2016

Executive Assistant

Ajilon Professional Staffing - Chicago, IL

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  • Company
    Ajilon Professional Staffing Ajilon Professional Staffing
  • Location
    Chicago, IL
  • Job Type
  • Job Classification
    Full Time
  • Company Ref #
  • AJE Ref #
  • Number of Positions
  • Required Licenses/Certificates

Job Description

span Do you have 5+ years as an Executive Assistant? Do you enjoy working with C-Level executives and being the "go-to" person? Are you looking for an opportunity with a growing company who employs the best and brightest? The purpose of the role will be to support the President, CEO and EVP. If you feel like this is a match for your background, please email your resume to Heather Sherman. br   br This position requires a bright, mature, take-charge EA who is passionate about their work, the people they support and the company they work for! If you have a great attention to detail, impeccable time management skills, and an innate ability to multi-task this could be the fit for you. As this position is privy to highly sensitive information, the EA must be discreet and confidential at all times. Prior experience in Professional Services is a plus along with proficiency with Microsoft WORD, Excel and PowerPoint. br   br Responsibilities: br ul
li Extensive calendars coordination, scheduling meetings and facilitating conference calls /li li Handling and keeping track of day-to-day expenses /li li When needed, quickly adjusting schedules and following through accordingly /li li Responsible for materials needed for meetings /li li Assisting with Board meetings, office organization, party planning, client gifts and other projects related to the role. /li li Scheduling domestic/international business travel /li li Creating and/or revising PowerPoint documents /li li Acting as the eyes and ears of executives regarding morale, events and news /li li Preparing of Excel spreadsheets. /li li Compiling and submitting expense reports. /li li Developing and maintaining executive filing system. /li li Ensuring accurate and timely preparation of correspondence. /li li Recording meeting minutes and generating agendas / action lists for attendees. /li /ul
  br Required skills, knowledge and experience: br ul
li Minimum of 5 years of experience as an executive assistant /li li Able to anticipate and troubleshoot problems and hurdles and have multiple solutions /li li Positive and clear communicator, both written and verbal /li li Prefers to work in a group-oriented, social environment /li li Has a “whatever it takes” attitude /li li Has strong organizational skills, attention-to-detail and work ethic /li li Proficient in Word, Excel, PowerPoint /li /ul
  br If this Executive Assistant job seems like the right match for you, please click "apply" or email your resume directly to If you are interested in other administrative opportunities, please email me your resume in WORD attachment. br /span