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Executive Assistant

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POST DATE 9/14/2016
END DATE 10/14/2016

PTC, Inc. Needham, MA

PTC, Inc.
Needham, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)


PTC Company Description
PTC has the most robust Internet of Things technology in the world. In 1986 we revolutionized digital 3D design. Now our leading IoT and AR platform and field-proven solutions bring together the physical and digital worlds to reinvent the way companies create, operate, and service products. With PTC technology, global manufacturers and an ecosystem of partners and developers can capitalize on the promise of the IoT today and drive the future of innovation.

The Americas

North America


Business Title
Executive Assistant


Job Description for Advertising Purposes
Reporting to and supporting the Sr. Executive Assistant to the President & CEO. In this highly visible role, the main objective is to assist in delivering comprehensive support to the Sr. Executive Assistant to the CEO. This role requires a high level of discretion and confidentiality as well as interpersonal savvy.

Primary Responsibilities include but are not limited to helping the CEO s Assistant to:

*Help manage President & CEO s calendar and coordinate all domestic & international travel, including air, hotel, transportation & other logistics
*Screens & responds to incoming calls
*Liaison between President/CEO and direct reports
*Coordinate logistics/details/content of
*Executive off-sites
*Management meetings (off site at times)
*Investor Day
*Various speaking engagements and conferences
*Create PO s, hotel & restaurant contracts, transportation, rentals
*Works with Business Development, Legal and HR in new acquisition activities, including executive & board calls to align
*Coordinate content and manage weekly Executive Staff Meetings
*Reconcile CEO s expenses & ensures expenses and PO s are accurate and timely
*Proactively raises ideas and issues to executives before problems arise
*Understands organization chart/roles to make sure right people are in right meetings
*Assist in cross-functional projects as requested
*Proactively identifies opportunities to assist the executive team
*Liaison between CEO and customers (sales org) as well as Analysts/Investors for scheduling purposes
*Interface cross-functionally with other departments/organizations such as HR, Legal on CEO s behalf
*Support in the coordination of all aspects of the PTC Board of Director activities including:
*Creation and deployment of Fiscal calendar and scheduling of all Board and Committee meetings
*Create Board Meeting agendas; schedule prep meetings for board material reviews and ensure materials are accurate and timely
*Administrative Support to PTC Directors including expense reimbursement and logistical support
*Liaison with Legal & HR for Special Board initiatives including:
*Board Searches
*Liaison between executive staff and board
*Board dinners and other board related events, including site visits, and PO creation
*Handles aspects of On-Boarding new board members
*Makes sure that board contact/address/phone lists and schedules are always updated
*Assists with PTC corporate space planning
*Creates and updates email distribution lists and organization charts
*Interface with CEO and HR on high level, confidential issues
*Act as support/mentor to the Executive Assistant pool throughout the company
*Provide Personal assistance to the CEO as necessary

Preferred Qualification:
*Strong calendar management experience
*Strong MS office skills
*Willingness to contribute to various department projects
*Meticulous attention to detail
*Cheerful & pleasant attitude, even under stress

Basic Qualification:
*Required 2+ years of professional experience supporting senior level executives

Job Req Number

Why Join Us and Benefits Summary
PTC is a great place to work. Our culture is one of excellence, innovation, empowerment, and caring about our customers, communities, and employees. We have built an action oriented culture of integrity and trust, creating a sense of team spirit at both the departmental and company-wide level. At PTC, we have great employees and know that they are critical to the company s success.
The Core Values we live by to achieve our success are:
* Customer Success
* Excellence
* Innovation & Empowerment
* Integrity & Professionalism
* Social Responsibility through Shared Value
* Teamwork
* Winning

We are looking to add strong candidates that uphold the PTC Core Values and are eager to grow and develop their careers with us. If you share these values and enjoy a work environment that is fast paced, hands on, and results oriented, then PTC is the place for you.

PTC benefits are among the most competitive in the industry. While your salary is the major component of your compensation, you also receive a competitive benefits package including:

* Retirement Savings Plan with Company Match
* Healthcare and Dental insurance
* Paid Time Off and Sick Time
* Birthday Day-off
* Tuition Reimbursement (Canada, India, Israel, US)
* Holiday Pay
* Employee Referral Program
* Management and Employee Training Development
* Other Regional-specific Benefits

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.