Executive Assistant

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POST DATE 9/14/2016
END DATE 11/30/2016

Jones Lang Lasalle New York, NY

New York, NY
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Associates Degree


Position Title
Executive Assistant

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Job Description
Currently, we are seeking an Executive Assistant to join our Capital Markets Group in New York City. Responsibilities: Manage and maintain executives calendars: accept or decline meeting requests appropriately; schedule meetings Answer the executives incoming calls when they are not available and act as gatekeeper. When executives are traveling, prioritize their voice mail and email messages and assist them in responding in a timely manner Assist with travel arrangements (domestic and international) through internet based travel system Assist with expense report preparation in PeopleSoft. Submit expense reports; track status; reconcile corporate charge card statements; respond to any audit inquiries Perform general administrative duties such as answering phones, filing, faxing, copying, processing mail and scheduling meetings Update contacts in client relationship management tool; run reports; assist with large data entry projects Create, update and close transactions in proprietary database according to established standards Assist as requested, in the preparation of business development presentations and responses to Request for Proposals submitted by client prospects Assist in the coordination of client and internal meetings and special events Proactively anticipate upcoming projects and needs of supported manager(s) by prioritizing, communicating and balancing the workflow; Show initiative in taking ownership of all projects through completion Maintain a professional work environment at all times and comply with the company s dress code policy Demonstrate prompt and consistent attendance Participate in and support firm-wide initiatives Use good business judgment when responding to the needs of clients, both internally and externally Perform other related duties as assigned Requirements: 5+ years experience as Administrative Professional or equivalent experience; 2 yr Associate's Degree or higher preferred Heavy calendar management, international/domestic travel arrangements and corresponding travel itineraries Communicate professionally, in a clear and concise manner Work independently with minimal supervision; Have the ability to work with all levels of management Be a team player, dealing effectively with coworkers and internal clients at all levels. Strong analytical, organizational, interpersonal and verbal / written communication skills (spelling, grammar and punctuation) required Attention to detail and accuracy mandatory Demonstrated time management skills preferred Ability to accurately submit expense reports and reconcile corporate charge card statements Ethical judgment: Treats confidential information appropriately. Exercises discretion in an ethical manner Attention to detail, follow through, polished appearance, professional demeanor Demonstrate an intermediate proficiency and skill set in Microsoft Office Suite (Word, PowerPoint, Excel, Adobe and Outlook) and any specific required software

Full/Part Time


Org Marketing Statement
About JLL
JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 280 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $59.1 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com.

JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas.

As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business.

Our values define who we are, underscore our commitment to clients and provide direction for everything we do.

Our unique culture has been recognized by industry experts and our peers. We are:
A best company to work for in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong
World s Most Ethical Companies from Ethisphere Institute for seven consecutive years
America s 100 Most Trustworthy Companies from Forbes Magazine
#1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years

This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit www.jll.com.

Information Security Statement

Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm s corporate policies. Employees granted access to the firm s information technology are expected to follow the firm s guidance designed to promote best practices for information security, data privacy and the appropriate use of technology systems.

EEO Statement
JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit www.JLL.com for additional information on JLL s commitment to equal opportunity.