Executive Assistant

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POST DATE 9/18/2016
END DATE 10/29/2016

UL Northbrook, IL

Northbrook, IL
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #



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Promoting safe living and working environments.

UL is a global independent safety science company with more than a century of expertise innovating safety solutions from the public adoption of electricity to new breakthroughs in areas such as sustainability, renewable energy, mobile payment security and nanotechnology. Dedicated to promoting safe living and working environments, UL helps safeguard people, products and places in important ways, facilitates trade and provides peace of mind.


Under minimal supervision, performs advanced, diversified and confidential administrative

duties requiring broad and comprehensive experience, skill and knowledge of organizational

policies and practices. Prepares correspondence, memoranda, reports, etc. and initiates some

routine and some non-routine correspondence and memoranda. Makes meeting and travel

arrangements. Composes varied to somewhat complex letters and memoranda and screens

telephone calls. Assists in budget preparation and control activities. Assists in the preparation

and control of records, statistics, and reports regarding operations, personnel changes, etc.

Requires a high level of tact and integrity due to the frequency of senior-level internal and

external contacts and regular exposure to high-level confidential data. Completes special

studies and projects as assigned. Typically reports to and provides services for one or more

high-level executives.



Provides a wide variety of complex administrative and staff support services.


Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.


Assists with high-level confidential projects, which may include creating supporting documentation such as graphs and charts.


Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.


Schedules, coordinates and maintains calendar and travel itineraries. Makes meeting and travel arrangements.


Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.


Assists in the budgetary process for the organizational unit.


Performs other duties as directed.


* At least five years of administrative experience.

* Strong written and verbal communication skills.

* MS Office proficiency.

* Previous legal administrative support experience is ideal.

* Ability to multi-task.