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Executive Assistant, Performance Improvement

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POST DATE 9/16/2016
END DATE 2/28/2017

Hackensack University Medical Center Hackensack, NJ

Hackensack, NJ
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Associates Degree


The Executive Assistant reports to a VP and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. 1. Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems. 2. Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel. 3. Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations. 4. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. 5. Prepares and files routine and advanced correspondence including letters, memoranda, and reports. 6. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. 7. Reviews and distributes daily mail correspondence to appropriate personnel. 8. Orders office supplies and maintains inventory. 9. Maintains up-to-date departmental manuals and files. 10. May assist with compiling and developing the annual budget. 11. Responsible for confidential and time sensitive material. 12. Relies on experience and judgment to plan and accomplish goals. 13. Adheres to the standards identified in the Medical Center's Organizational Competencies. Working Conditions: Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day. Education, Knowledge, Skills and Abilities Required: 1. Proficient in computer skills including Microsoft Office Applications. 2. 10 years of experience in the field or in a related area with at least 2 years working for a top level executive or a Bachelor's degree or Master's degree may be used as a substitute for years of experience. Education, Knowledge, Skills and Abilities Preferred: 1. Associate's degree. Licenses and Certifications Required: Licenses and Certifications Preferred:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.