Executive Assistant

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POST DATE 9/15/2016
END DATE 10/24/2016

Ajilon Professional Staffing Richardson, TX

Company
Ajilon Professional Staffing
Job Classification
Full Time
Company Ref #
23182277.17291563
AJE Ref #
576182815
Location
Richardson, TX
Job Type
Regular
Required Licenses/Certifications
df-aj

JOB DESCRIPTION

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span span style='color:#000000;background-color:transparent;font-family:Times New Roman;font-size:12pt;font-weight:normal;font-style:normal;' Are you looking for an Executive Administrative Assistant position supporting C-Level executives for a well established construction company in North Dallas? Our client is looking for someone with a very positive attitude that has at least 3 years of administrative experience. br   br Daily responsibilities: br • Answering telephone calls and speaking with high level clients. br • Handling confidential information with clients and internal staff. br • Strong analytical skills, including the ability to translate data into concise reports. br • Handling billing information for Accounting and Insurance. br • Filing and data entry. br • Prepare sales proposals, contracts and various reports. br • Scanning and organizing electronic files. br • Intermediate-to-advanced software skills are required in Excel, Word and Outlook br • Ability to maintain and update Salesforce CRM software is a plus. br • Arrange domestic travel, including airfare, ground transportation and lodging for C-level executives and training participants. br • Assist in booking, shipping of exhibit materials and potential support at conferences. br • Prepare Sales and Marketing materials from draft through ordering and distribution. br • Coordinated bulk-mail with vendors and post office. br • Serves as the point of contact for Facility issues and manage to resolution. br • Research and purchase equipment, furniture, materials and services for office staff. br • C-level meeting agenda preparation, compilation and distribution of minutes. br • Set up email distribution lists for schedule notices and report distribution. br   br   br /span br /span