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Executive Assistant and Facilities Coordinator

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POST DATE 9/2/2016
END DATE 11/10/2016

STG International Alexandria, VA

Alexandria, VA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Bachelors Degree


Tracking Code


Job Description

STG International (STGi) is currently seeking an Executive Assistant and Facilities Coordinator to perform a wide variety of administrative duties to support the C-Suite and coordinate facilities related activities. This opportunity will be regularly scheduled Monday - Friday during normal business hours with an opportunity for limited tele-working and some travel.

Job Description:

* Perform general administrative and clerical duties necessary to meet needs of the C-Suite s office and organization.

* Coordinate and participate in office support/management functions in support of the organization s goals and objectives.

* Participate in preparing expense reports, purchase requisites, and reviewing/approving invoices.

* Schedule meetings and events using integrated IP phone system and Citrix Go-To-Meeting; work with Executive Team and departmental heads to prepare meeting agenda and material for quarterly meetings.

* Prepare and proofread a wide variety of letters, memorandums and research material; from rough draft or verbal instruction; independently compose correspondence related to assigned responsibilities.

* Maintain records and manage various databases; develop reports concerning new or ongoing projects.

* Maintain C-Suite s calendar including activities, meetings, and various events; coordinate activities with other departments and/or business units; the public and external clients; make travel arrangements as required.

* Respond to inquiries and requests for information.

* Special projects and assignments as assigned.

* Identify appropriate properties for other business opportunities.

* Coordinate tenant improvements with customers and general contractors.

* Coordinate status meeting during periods of improvements with all interested parties.

* Create facilities and equipment maintenance schedules.

Required Skills

* Excellent oral and written communication skills.

* Proficiency in Microsoft Office and Scheduling/Conferencing applications.

* Previous experience writing and editing documents.

* Outstanding customer service; excellent phone and email etiquette.

* Ability to multitask.

Required Experience

* BS/BA degree

* 1 3 years in an office setting providing administrative support.


Job Location

Alexandria, Virginia, United States

Position Type


Additional Benefits

These benefits are available for full time employees.