Executive Assistant to CEO
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POST DATE 9/12/2016
END DATE 10/23/2016
JOB DESCRIPTIONAdecco Direct Hire is currently recruiting for the role of Executive Assistant to the CEO for its client in Durham, NC. You will have the ability to support the CEO of the organization as well as members of the Executive Leadership Team. You will be dynamic, flexible, innovative and team oriented to support multiple leaders and projects, which requires excellent time management and ability to prioritize.
You will be responsible for providing administrative support to the Executive Leadership Team, which includes the following:
*Manage travel and expense with supporting documentation
*Schedule and manage appointments, meetings, events and conference calls as well as catering for those meeting, events.
*Receive and screen all inbound telephone calls, e-mails and visitors for the executive team; redirect as required
*Consolidate invoices, and prepare and process invoices for payment for approval
*Format and edit reports, letters and tables, and prepare PowerPoint presentations and other confidential materials
*Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary, prior to posting/communicating
*Transcribe meeting notes as required
*Purchase card reconciliation
*Provide backup assistance in other administrative tasks as needed
*Contract Management (Agencies/consultants all non-HR related)
*Managing projects with strong attention to detail
You will have:
*Advanced technical computer skills with Microsoft office suite, PowerPoint, Excel, and Word as well as knowledgeable with internet and other Social media
*Minimum 8 years administrative experience with at least 5 years as an executive assistant supporting a leadership team.
*Qualified Administrative Assistant Designation highly preferred
*Post-secondary education in a business administration discipline
*Demonstrated experience dealing with confidential and proprietary information
*Proficiency utilizing general office equipment
*Ability to exercise sound Judgement, superior organizational and multitasking skills, resourceful, flexible, prioritization skills / adaptable to changing priorities, Self-motivated and ability to take initiative to get the task done.
*Ability to work under pressure and meet deadlines
*Analytical and problem solving skills
*Ability to coordinate meetings and functions
*Excellent verbal and written communication
*Desire to grow within the organization
Qualified candidates, please email resume to firstname.lastname@example.org for immediate consideration. We will contact you only if you meet the above listed requirements.