END DATE October 11, 2016

Executive Sales Assistant

Hilton Miami Downtown - Miami, FL

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View Job Summary View Job Summary
  • Company
    Hilton Miami Downtown Hilton Miami Downtown
  • Location
    Miami, FL
  • Job Type
  • Job Classification
    Full Time
  • Experience
    Entry Level (0 - 2 years)
  • Company Ref #
  • AJE Ref #

Job Description

Executive Sales Assistant Job Description Non-Exempt Position Reports to: Director of Sales & Marketing Summary - The Executive Sales Assistant is responsible for assisting the sales department in achieving revenue and customer satisfaction goals by efficiently and effectively coordinating the sales and marketing efforts. Furthermore, the Executive Sales Assistant will be responsible for providing support to the sales team in executing contracts, proposals, writing press releases, etc. Other responsibilities may include but are not limited to the following: Data entry using Delhi, MS Word and Excel. Examples include correspondence, cancel booking/change status in Delphi, run reports, marketing pieces, direct mail, contracts, internal forms, schedules of event, report of conventions, histories, typing annual/trimester reviews. Overseeing and creating social networking sites Copying and distribution of internal/external letters, forms, bookings, contracts, resumes, room lists, schedules and mail. Special projects as required include the following: Incentive Manual, D-base reports, creating and updating forms and correspondence. Email correspondence directed by managers as needed. Filing, faxing and distribution of incoming mail. Maintenance of computer data for Sales Department including updating and troubleshooting and client files Analysis of weekly correspondence and Holiday Analysis Report Prepare and process purchase orders and check requests. On-going staff training using MD Word, Delphi and MS Outlook Web Access Add new staff to Delphi/Network Network Backup/Restore tape