JOB DESCRIPTION

JOB SUMMARY

Requisition Number:
24574

Job Title:
ADMINISTRATIVE SPECIALIST

Working Title:
FACILITIES ADMINISTRATIVE SPECIALIST

Salary:
20.31-40.13

Job Type:
Career

Department Name:
1350-DENTISTRY

Department Website URL:


Job Summary Statement:
The School of Dentistry seeks an individual with strong interpersonal skills to serve as its Facilities Administrator. The successful candidate will have many varied responsibilities including: Project Management; Facilities Functions and Allied Support; and Miscellaneous Functions. As part of Project Management responsibilities, the employee will carry out all duties related to selected renovation/construction projects, maintenance, and reconfiguration plans in the School. As part of the Facilities Functions and Allied Support, the employee will be responsible for managing multiple telephone systems; serve as support for School's Space Management and House Keeping services; oversee School's equipment management and maintain the key and locker databases. As part of the Miscellaneous Functions, the employee will work with Campus Environmental Health and Safety and other Campus resources on a variety of issues; handle issues related to the School/CHS building; troubleshooting a variety of issues and providing back up support functions as needed.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

16 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Ability to plan, organize, and set priorities involving multiple requests for assistance, diverse activities, complex tasks and projects with frequent interruptions and a fluctuating workload.

Required


Ability to analyze situations, identify problems and concerns, and propose and implement solutions and alternatives.

Required


Ability to work independently with minimal supervision, follow through on assignments and projects, exercise initiative, and problem solve.

Required


Working knowledge of computers and various software packages such as Microsoft Word, Excel, Access, and ability to learn other computer software systems as needed.

Required


Ability to establish and maintain effective working relationships with diverse groups, including but not limited to, faculty, staff, and students, and Campus resources.

Required


Ability to write and communicate effectively using proper grammar and vocabulary.

Required


Ability to identify, address, and resolve a wide variety of administrative issues and problems.

Required


Ability to analyze requests for projects, facilities services, telecommunication needs, etc. to determine feasibility of same.

Required


Ability to assess physical condition of School's resources and facilities, and make recommendations as to repairs or replacement.

Required


Ability to analyze tasks, identify, and resolve recurrent problems and develop/recommend alternate solutions to deal with issues and problems.

Required


Ability to coordinate a variety of tasks, data, and events in a systematic and efficient manner.

Required


Ability to lift 50 lb. and move office furniture and equipment.

Required


Ability to identify appropriate resources, on Campus and externally, to address issues and problems or respond to inquiries.

Required


Ability to work after hours, weekends and holidays as needed.

Required


Basic working knowledge of projectors, microphones, speakers, LCD/plasma displays.

Preferred


Degree in related field or comparable experience.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
10-09-2016

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=68956

Special Instructions:


Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* Yes - Please have the employee sign the "Statement Acknowledging Requirement to Report Child Abuse".

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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