Facilities Coordinator (Rsch)

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POST DATE 8/18/2016
END DATE 11/2/2016

Massachusetts General Hospital(MGH) Boston, MA

Boston, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Under the supervision of the Facilities and Operations Manager, the Facilities Coordinator at the Department of Molecular Biology (DMB) will be responsible for duties associated with all aspects of facilities oversight including, but not limited to, acting as a liaison to Simches Buildings & Grounds, MGH Police & Security, MGH Safety Office, and MGH Radioactivity Office, overseeing equipment maintenance and repair, managing lab supply/equipment ordering, and assisting in the training/implementation of lab safety policy and protocols.



Proactively and reactively ensure that the physical environments are maintained. Serves as a point person for all lab managers for issues related to repairs, cleaning, signage, and security. (This would include:

electrical, plumbing, HVAC, carpentry, paint, locksmith, general cleaning, paper towel holders, soap dispensers, and drinking water purification systems.) Coordinates and reports on action items for annual rounds conducted by RSMG, B&G and Police & Security.


Must be knowledgeable of compliance standards for Biosafety Level 1, 2 and 2s laboratories as well as for working with low-level radioactivity. Coordinates on any corrective actions items followed by scheduled or unscheduled inspections by the MGH Biosafety, Radioactivity Safety, and the Boston Fire Department. Assists the department Fire Safety Officer including writing/updating the fire safety plan and attending annual fire warden meetings. Acts as a member of the DMB safety group, updating the exposure control plan and chemical hygiene plan has necessary. Assists the Operations Manager with enforcement of lab safety regulations following established protocols and ensuring compliance with OSHA and Hospital guidelines. Assists in the creation of incident/safety reports for lab personnel as necessary.


Maintains common stockroom inventory and performs quarterly reviews of center spending trends to add or remove items. Must have a strong knowledge of the current policies and practices of PHS Materials Management, Ebuy and Insight and Pyxis Software. Develops new methods/software for core billing and tracking. Uses DMB intranet/ internal software for central stockroom tracking, core services logistics


Participates in the process of the installation, maintenance, and repair of simple computerized instrumentation equipment including freezers and capital equipment in DMB. Schedules and manages equipment, purchases,and deliveries to DMB. Reviews all current equipment and instruments and does data entry for repair work and asset into existing databases. Performs in house calibrations and in-house preventative maintenance service. Screens vendors and service support for best price to value, best price to service for cost cutting without sacrificing quality of equipment/support. Researches new and novel instruments and equipment


Works with scientists, research staff, and admin staff to set up and coordinate non standard projects such as renovations, multiplex instrument setups, space organization, equipment replacements and etc

HS Diploma required, BA/BS a plus, and relevant experience (3-5 years) in research specific facility management.

Excellent troubleshooting skills

Exceptional organizational skills and flexibility to handle multiple tasks and deadline pressures.

Excellent interpersonal/communication skills.

Knowledge and experience in lab specific facilities management.

Must be able to work and make decisions independently and quickly. Available for ON CALL rotation duty as delegated by the Operations Manager.

Supervisory Experience a plus
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.