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Facilities Planner

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POST DATE 8/27/2016
END DATE 12/9/2016

Jones Lang Lasalle West Point, PA

West Point, PA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Position Title
Facilities Planner

Auto Req ID

Job Description
The Planner is responsible for providing planning and scheduling of all non-emergency maintenance activities and conference meeting requests. This position will liaise with the maintenance teams and customers to ensure required resources are identified, planned, estimated, organized and scheduled prior to execution for efficient utilization of the maintenance resources. This position will need to work closely with other functions in the business to support business goals. In addition, this individual will have responsibility to ensure applicable business information/work order data is stored and maintained to support business decisions when needed.

This role has the responsibility to plan resources for maintenance work on multiple high pressure boilers, auxiliary support equipment and steam distribution systems.


* With input from the client prepares a one to two year Master Equipment Outage Plan/Schedule

* Review and prioritize requests for work

* Determine activities required for completion of a work order (W/O)

* Visit job sites for work order clarification

* Confer/communicate with work order requesters

* Estimate the labor resources required for completion of a W/O, estimates and reviews work order bill of materials, non-stock material purchase requisitions and external resources required for completion of W/O

* Working with the client s integrated maintenance material supplier place orders for required parts as needed

* Determine and arrange any operational safety requirements for the completion of a W/O

* Schedule & Facilitate Weekly & Monthly Outage meetings through Microsoft Office Outlook. Issue meeting notes tracking action items and due dates.

* With input from the appropriate Maintenance Supervisor determine dates and duration to complete W/O.

* Work with Maintenance Supervisors to identify individuals or groups of individuals as required to complete the work including outside contractors

* Supports the Maintenance Supervisor by providing weekly outage plans listing associated WO s

* Identify and coordinate external resources to ensure the most effective use of client team resources and timely completion of all pre-planned and corrective work

* Coordinate with client representatives to understand their needs and to ensure the work schedule takes account of the downtime windows negotiated with clients, where necessary

* Create and publish monthly and quarterly outage work plans and makes them available to team members and client representatives, Using Microsoft Project

* Supports the Maintenance Supervisor by providing weekly outage plans listing associated WO s

* Review inspection reports, coordinate repairs as needed

* Maintain records of all required maintenance planning and scheduling activities, asset history, and program documentation utilizing site's MAXIMO Computerized Maintenance Management System (CMMS) and hard copy filing systems

* Develop, implement and maintain preventive and predictive maintenance programs as appropriate


* Assists in the completion of the building audit


* Manages building documentation, the preventive maintenance program and reports on the completion of tasks by both the maintenance staff and contractors


* Visits job sites for work order clarification

* Confers/communicates with work order requesters

* Determines and arranges any operational safety requirements for the completion of a WO

* Creates and publishes weekly, monthly and quarterly work schedules and makes them available to team members and client representatives

* Coordinates and conducts scheduling meeting w/ maintenance teams and customers for scheduling planned maintenance activities.


* Technical/Vocational high school diploma/equivalent required

* Associate Degree in a relevant engineering discipline, preferred


* 7 10 years experience in maintenance/operations of facilities or utilities with applicable skilled trade requirements as a journeyman or engineer level with strong emphasis in HP Boiler Operations, Life Safety Systems, Electrical Generation and Distribution Systems, CMMS (MAXIMO), Microsoft Office including Microsoft Project

* Minimum 5 years experience implementing maintenance repair activities in a process and building services environment


* Excellent interpersonal communications skills are required.

* Have understanding of Environmental Safety and Health (EH&S) and OSHA requirements, for permitting, related to HP Boiler Operations, Life Safety Systems, Electrical Generation and Distribution Systems

* Ability to understand and write maintenance instructions (job plans) for various trades at all skill levels

* Ability to interact with all levels of the organization and outside contractors, architects, and engineers

Full/Part Time


Org Marketing Statement
About JLL
JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 280 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $59.1 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit

JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas.

As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business.

Our values define who we are, underscore our commitment to clients and provide direction for everything we do.

Our unique culture has been recognized by industry experts and our peers. We are:
A best company to work for in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong
World s Most Ethical Companies from Ethisphere Institute for seven consecutive years
America s 100 Most Trustworthy Companies from Forbes Magazine
#1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years

This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit

Information Security Statement

Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm s corporate policies. Employees granted access to the firm s information technology are expected to follow the firm s guidance designed to promote best practices for information security,