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Faculty Support Assistant

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POST DATE 9/8/2016
END DATE 10/21/2016

University of California - Los Angeles Los Angeles, CA

Company
University of California - Los Angeles
Job Classification
Full Time
Company Ref #
24601
AJE Ref #
576117906
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
JOB SUMMARY

Requisition Number:
24601

Job Title:
_____ASSISTANT III

Working Title:
Faculty Support Assistant

Salary:
21.32-30.55

Job Type:
Career

Department Name:
0250-LAW

Department Website URL:


Job Summary Statement:
Under the supervision of the Chief Financial and Administrative Officer and/or designee, provide administrative and clerical services including word processing, organization of events, and coordination of Work-Study students assignments for law school faculty members and for other law school departments and staff as required. Serve as training and troubleshooting resource as required for a group of assigned faculty members to ensure that their work is handled smoothly and efficiently. Coordinate and organize events, including faculty colloquia, workshops, symposia, conferences, and other events. Perform general secretarial and administrative duties which support the teaching and research activities of the law school faculty members. Help in the production of various publications by faculty and other department staff members and administrators as required. Exercise judgment on how to best utilize computer applications and class equipment to help faculty with their needs. Train Work-Study students and coordinate assignments for them to ensure that their work is completed using established departmental policies and procedures.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

17 Records


QUALIFICATIONS
REQUIRED/PREFERRED


1. Excellent typing skills to prepare and edit correspondence and other documents with speed and accuracy.

Required


2. Advanced knowledge of Windows 7 or Vista and Microsoft Office 2007 applications, such as Word, PowerPoint, Excel, Outlook, and Access to create complex charts, graphs and PowerPoint for in-class presentations, class materials and manuscripts for publishing.

Required


3. Detailed knowledge in editing correspondence for correct meaning, word usage, grammar, spelling, and punctuation.

Required


4. Demonstrated ability to speak clearly, distinctly and diplomatically to obtain or relay concise, relevant information while using correct vocabulary and grammar.

Required


5. Demonstrated ability to accurately understand instructions and to carry out assigned tasks.

Required


6. Interpersonal skills to communicate and interact effectively with individuals from all levels within the organization including, faculty, staff, students, vendors and the public.

Required


7. Ability to work as part of a team collaborating with co-workers to complete tasks.

Required


8. Ability to maintain confidentiality of information with tact and discretion.

Required


9. Demonstrated skill in working independently, organizing workflow, establishing productive work environment, and following through on assignments with minimal supervision.

Required


10. Demonstrated ability to organize and implement the logistical requirements of events, which include workshops, colloquia, symposia, and conferences.

Required


11. Ability to work occasionally during afterhours or on weekends, in connection with an organized event.

Required


12. Ability to meet publisher's requirements to prepare and submit completed manuscripts on a timely basis.

Required


13. Sufficient knowledge of LEXIS/NEXIS legal information services to download cases and/or other legal materials.

Can be trained


14. Skill in operating scanners for OCR applications (Optical Character Recognition) to digitally capture hard copies and extract and store their text into ASCII, Word, and other word processing formats for editing.

Can be trained


15. Ability to post materials online and/or search the Internet for requested information. Ability to create and maintain Internet websites and page.

Required


16. Demonstrated skill in operating office machinery such as the copier, fax machine, printer, scanner, transcriber and computer. Ability to change ink cartridge and/or toner, follow through on maintenance of office machinery and servicing as required.

Required


17. Bachelor's degree.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
10-20-2016

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=68985

Special Instructions:


Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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