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Fiscal & Budget Support Specialist

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POST DATE 9/11/2016
END DATE 11/12/2016

University of California - Santa Barbara Santa Barbara, CA

Company
University of California - Santa Barbara
Job Classification
Full Time
Company Ref #
20160469
AJE Ref #
576138521
Location
Santa Barbara, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

APPLY
Job Number
20160469

Number of Hires
Single Hire

Job Open Date
09-09-2016

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
09-25-2016

Additional Comments:


Title Code
4722

Payroll Title Name
BLANK AST 3

Working Title Name
Fiscal & Budget Support Specialist

Department Profile (Specific Information about department/program):
Enterprise Technology Services (ETS) is the enterprise level IT provider for the UC Santa Barbara campus. See www.ets.ucsb.edu This position sits in the Network & Communications Services unit.

Department Code-Name
CITO-Enterprise Technology Services

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 20.59

Advertised Range Max (full time equivalent)
24.20

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$20.59 - $24.20/hr

Percentage of full-time
100

Days
Monday - Friday

Hours
8:00am - 5:00pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search)

Summary of Job Duties
(Note: This summary will be used for keyword search) Under general supervision and working independently, the Fiscal & Budget Support Specialist provides financial administrative support to Enterprise Technology Services (ETS) and the UCSB CIO. OCIO & ETS activities include an estimated $15M/year in non-recharge operations and projects, and $4.6M/year in recharge operations.

This position requires a high degree of accuracy and the ability to meet daily deadlines which directly reflect in the departmental financial results. This position is responsible for the allocation and audit of the general ledger for the entire ETS organization. Reconciliation duties include preparing TOFs, TOEs, and financial journals, as well as general accounts payable.

Involved in department change management processes as the administrative structures continue to evolve based on business needs.

Minimum Requirements
Proficient in Microsoft Office Suite. Experience with ledger reconciliations and audit requirements. Requires a high degree of accuracy and the ability to meet deadlines. Demonstrated ability to work as part of a team in a customer service environment.

Desirable Requirements
Experience with University procurement systems.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory completion of a fingerprint background check
Maintain a valid CA driver's license

Other Special Conditions of Employment


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
Other

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number


Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
FREQ.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
CONTIN.

Hand Activities: Fine dexterity
CONTIN.

Hand Activities: Hand twisting
CONTIN.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
N/A

Other (please specify activity)
extended computer use

Frequency of Other Activity
CONTIN.

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
OCCAS.

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
OCCAS.

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
OCCAS.

MENTAL REQUIREMENTS


Read/Comprehend
CONTIN.

Write
CONTIN.

Perform Calculations
CONTIN.

Communicate Orally
CONTIN.

Reason and Analyze
CONTIN.

Other (please specify activity)


Frequency of Other Activity
No Response

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
OCCAS.

Is around moving machinery
OCCAS.

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
OCCAS.

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
OCCAS.

Works in confined quarters
N/A

Other (please specify activity)


Frequency of Other Activity
No Response

JOB DUTIES

Total Percentage of Duties:100

3 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
70
Daily
Flexcard Allocation & Accounts Payable

* Performs accounts payable duties including: reviewing and processing accounts payable for the Gateway system, invoicing in the internal shadow procurement system, Form 5's, memberships, and other invoicing. Provides contract balances and adjustments to work order recharge billing.

* Reviews and allocates departmental expenditures paid by Flexcard, using appropriate LAFS for budget and department projects. Maintains working knowledge of the cost center, cost type, object code, shipping and use tax University accounting. Ensures that all payments have appropriate approval. Processes credits and Use Tax reversals. Provides back-up documentation for internal audits to BFS monthly.

2
Yes
25
Daily
General Accounting

* Performs general ledger reconciliation. Reviews departmental fiscal documents and records for state, federal, common good and auxiliary funding. Reviews financial reports and audits departmental expenditures. Ensures that all payments have appropriate approval. Maintains back-up for all payments. Reviews and processes invoices for department direct and indirect administration operation expenses.

* Audits and prepares transfers of expense and financial journals for use tax, NSFAS, transfer of equipment/software for project work, accounting corrections for income, payroll and general ledger expenses.

* Maintains working knowledge of university systems including Data