Massachusetts General Hospital - Lexington, MA
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Receiving general direction from the Administrative Director of the Lurie Center in the Department of Pediatrics, the incumbent provides management support and administrative oversight of research grants of the Lurie Center. The Grant Administrator is responsible for the pre and post award management of a portfolio of grants and contracts. The incumbent will work directly with the Principal Investigators, research staff, and Administrative Director in all aspects of the grant administration process. Primary duties include grantcontract proposal submission, compliance, ongoing budget oversight and financial management, subcontract management, sponsor reports, and daily administrative and operational requirements of assigned contractsgrants. The incumbent will be responsible for processing reimbursements and maintaining policies and procedures compliant with MGH regulations. Hours negotiable with range of 12 - 20 hours per week; 12 - 15 hours per week on average. The incumbent may delegate assignments as necessary, but is ultimately responsible for ensuring that each of the functions listed below is achieved. Work with Principal Investigators and their support staff to coordinate all aspects of grant submission through InfoEd proposal development; review budgets to ensure proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Reviews grant applications prior to submission to Research Management to ensure compliance with institutional and funding agencys regulations. Alert investigators to any necessary changes. Maintain files of all submitted grant applications. Functions as resource person in clarification of policies and works with Principal Investigators to achieve compliance. Ensure timely set-up of new funds. Assist investigators in identifying funding sources and obtaining applications. Apprise investigators of submission dates and changes in the application, submission, and funding guidelines of the institution and of various funding agencies. Identify potential budget procedural and policy issues affecting grant implementation and work with Principal Investigators to resolve issues; maintain ongoing forecast of funds available throughout grant period; optimize budgeting for Principal Investigators laboratories by coordinating grants available from all grant sources. Monitor grants and funds monthly; resolves accounting and reporting issues as necessary; prepare budget-versus-actual status reports for use by Principal Investigators and facilitates implementation of grant awards by obtaining fund numbers; activate salary assignments to grants, and other associated tasks. Work with PIs to identify variations, trends, issues, etc. in a timely fashion. Facilitate Principal Investigators interaction with the Partners Human Research Committee and Subcommittee on Research Animal Care on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement. This includes MGH and other local, national, and international sites. Identify and interpret cost-sharing issues andor opportunities. Process cost transfers on a timely basis; work with Principal Investigators to proactively identify and avoid need for cost transfers, i.e., project cash flow for projects and re-budget as required. Advise regarding the allow ability of costs to be charged to programs. Review appropriateness of transactions and budget reallocations against funding source guidelines. Work with Research Finance to resolve complex accounting issues. Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements. Responsible for the identification and prevention of projected overruns and for the resolution of projects in deficit situation. Initiate mechanisms of budget control and assist in implementation on short and long-term basis. Responsible for the timely closeout of all expired projects through the coordination of fiscal resources. In conjunction with Research Finance, conduct final desk audit for sponsor compliance upon project termination. Processes salary data changes for all grant related personnel in PeopleSoft and maintains salary sheets for professional staff members in Insight. In coordination with Research Finance, oversee contract billing and receivables. In coordination with PIs, Administrative Director for Research for Pediatrics, and Administrative Director of the Lurie Center complete all information and report requests from Research Management, including cost transfers, audit requests, budget changes, etc. Process reimbursements for travel and expenses through PeopleSoft. Serves as an advisor to the PI and Lab Manageror designated purchasing coordinator for obtaining supplies through ebuy and payment of invoices through eCheck for assigned grantscontracts. Review, adjust and facilitate approval of quarterly Time and Effort reports for all sponsored activities in order to ensure compliance with government guidelines. In coordination with the PIs, and Administrative Directors for Research and for the Lurie Center, participate in development and coordination of long-range plans and funding strategies for activities of assigned PIs. Develop primary working relationships with local, national, and international site administrators of assigned grantscontracts. Develop collaborative working relationships with ancillary services such as, Research Management, Corporate Sponsored Research and Licensing, Partners Human Research Committee, Center for Comparative Medicine, Subcommittee on Research Animal Care, Research Space Management, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc. Implement new technologies used to enhance efficiency and administrative workflow within the groups. Other Responsibilities Serve as representative of the Lurie Center, MGHfC and Hospital as requested for committees, projects, etc. Performcoordinate special projects for the Lurie Center or MGHfC as may arise from time-to-time.