GRANTS ADMINISTRATOR / 40 HOURS / DAY / BWH - CDNM 9/11/2016

Brigham & Women's Hospital(BWH) Boston, MA

Company
Brigham & Women's Hospital(BWH)
Job Classification
Full Time
Company Ref #
3020704
AJE Ref #
576138303
Location
Boston, MA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

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GENERAL SUMMARY/OVERVIEW STATEMENT:

Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research only division within the Brigham and Womens Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. Total annual research expenditures for FY15 were nearly $55 million. The Grants Administrator will be one of three members of the post-award team that will manage a portfolio of grants for more than 80 Principal Investigators (PI) within the CDNM.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1.The incumbent will be responsible for managing grants (e.g. the National Institutes of Health (NIH), foundations, and companies) for a number of PIs within the CDNM. Responsibilities include:
a.meet regularly with the Administrator to provides an update on the status of his/her grant portfolio, paying special attention to grants that are at the end of its funding.
b.meet monthly with the PIs to review current financial status and forecast of their grant, communicate areas that require attention, and provide recommendations on ways to maximize the use of their funds.
c.review and implement personnel effort changes consistent with the Divisions Standard Operating Procedure.
d.review and approve expenditures, including subcontract invoices, making sure expenditures are appropriate and consistent with the grant agency and the BWH policies.
e.work closely with the Partners Research Administration/Finance team to ensure timely creation of new internal account for awarded grants and closing of accounts for completed/ended grants.
f.review and approve expenditure requests for consideration of hospital and sponsor guidelines. Makes decision on proper allocation of costs by providing project/grant numbers for expenditures.
2.As a member of the grants administrative team, the incumbent will participate in the CDNMs quarterly grants meeting attended by the Divisions Executive Committee members. Responsibilities include preparing PowerPoint slides with other grants administrators for review by the Division Administrator and making presentations at these meetings.
3.The incumbent will also be responsible for providing financial support to the Divisions Channing Computer Core (core as defined by the NIH). This Computer Core is comprised of 26 IT professional who support the Divisions IT infrastructure for conducting research and manage approximately 800 users. The Grants Administrator will work closely with the Administrator , Computer Core team, other grants administrators, and the Partners Core Finance team, to prepare and submit monthly journal entry, and track and maintain the Computer Cores general ledger.
4.All other duties as assigned.

QUALIFICATIONS:

1.A minimum of four-year college degree, preferably BS.
2.A minimum of 3 years of work experience in grants management or finance.
3.Experience with financial analysis and projections.
4.Experience with federally funded research grants.

SKILLS/ABILITIES/COMPETENCIES REQUIRED:

1.Excellent communication/verbal and written skills.
2.Excellent organizational skills.
3.Ability to multi-task and prioritize tasks to easily assimilate a large quantity of information, thereby assuring smooth and efficient conduct of several projects simultaneously. This is followed by the ability to constantly re-prioritize due to the demands of complex and interconnected projects.
4.Detail oriented and strong analytical skills.
5.Ability to work independently and to accept responsibility for designated assignments.
6.Ability to work as part of a team.
7.Excellent interpersonal skills a must.

WORKING CONDITIONS:

Busy research environment.

FISCAL RESPONSIBILITY:

Ability to monitor spending of research grants to ensure budget integrity as well as project expenses to keep PI abreast of their spending trends.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.

Brigham and Womens Hospital I CARE Standards

The I CARE Standards guide me in my interactions with patients, family members, visitors, colleagues, and neighbors in my workplace and surrounding community to optimize the Brigham experience and help fulfill my role in our mission of providing seamless, high quality patient and family centered care.
C.I will Communicate my commitment to high quality performance
A.I will Appear and act as a professional
R.I will Respect all individuals
E.I will Extend myself