GRANTS COORDINATOR / 40 HOURS / DAY / BWH - CDNM

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POST DATE 8/23/2016
END DATE 11/12/2016

Brigham & Women's Hospital(BWH) Boston, MA

Company
Brigham & Women's Hospital(BWH)
Job Classification
Full Time
Company Ref #
3023622
AJE Ref #
575960936
Location
Boston, MA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
GENERAL SUMMARY/OVERVIEW STATEMENT:

Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research only division within the Brigham and Womens Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. Total annual research expenditures for FY15 were nearly $55 million. The Grants Coordinator will be one of seve members of the pre-award team that will manage a portfolio of grants for more than 80 Principal Investigators (PI) within the CDNM.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

* The incumbent will be responsible for preparing grant applications (e.g. the National Institutes of Health (NIH), foundations, and companies) for a number of PIs within the CDNM. Responsibilities include:

* Responsible for the salary distributions in insight system and employee data change (EDC) as well as research post only (RPO) entries to PeopleSoft system.

* Submit cost transfer requests including Channing core cost transfers

* Prepare and submit Department of Medicine (DOM) salary change forms.

* Request advance accounts and sundry accounts. Provide salary information to pre-award staff for grant applications.

* Perform follow-ups for post-award inquires such as carry-forwards, no cost extensions, new year awards, new billing agreements, contracts.

* Maintain grant close-out list and FFR deadlines. Works with the central RF and division post-award administrators to close out grants within three months after grants end.

* Prepare JE as needed and follow up the transactions in the GL report.

* Responsible for Channing core invoice and payment issues which include communicating with various parties to solve invoice and payment issues, collecting and entering payments to fresh book, updating CDNM directory with new users status, payment sources and FTE information, updating payment tracking excel sheets, expired fund list, creating one time invoices, requesting quarterly FTE lists from Harvard. Run FTE lists for core journal entries.

* All other duties as assigned. All other duties as assigned.

QUALIFICATIONS:

Bachelors degree preferred.
SKILLS/ABILITIES/COMPETENCIES REQUIRED:

1.Excellent communication/verbal and written skills.
2.Excellent organizational skills.
3.Ability to multi-task and prioritize tasks to easily assimilate a large quantity of information, thereby assuring smooth and efficient conduct of several projects simultaneously. This is followed by the ability to constantly re-prioritize due to the demands of complex and interconnected projects.
4.Detail oriented and strong analytical skills.
5.Ability to work independently and to accept responsibility for designated assignments.
6.Ability to work as part of a team.
7.Excellent interpersonal skills a must.

WORKING CONDITIONS:

Busy research environment.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.

Brigham and Womens Hospital I CARE Standards

The I CARE Standards guide me in my interactions with patients, family members, visitors, colleagues, and neighbors in my workplace and surrounding community to optimize the Brigham experience and help fulfill my role in our mission of providing seamless, high quality patient and family centered care.
C.I will Communicate my commitment to high quality performance
A.I will Appear and act as a professional
R.I will Respect all individuals
E.I will Extend myself