Grant Administrator- (24 hrs)

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POST DATE 9/10/2016
END DATE 6/9/2017

Massachusetts General Hospital(MGH) Boston, MA

Boston, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree



Under the general supervision of the Unit Chief, Reproductive Endocrine Unit, with guidance from the Administrative Director, Endocrine Division, the Grant Administrator will coordinate the financial, administrative and office functions of the Reproductive Endocrine Unit.

The incumbent will work closely with investigators and pre-award and post-award grants management for a variety of sponsors. Emphasis is placed on the ability to organize priorities, complete tasks in a timely manner and manage confidential information. The incumbent will foster team relationship within the Unit as well as with other hospital personnel. The incumbent will also collaborate with staff from Partners Research Management to ensure the continuity of the overall research effort.


The Grant Administrator is responsible for the administrative and financial management of all pre and post award grant and other activities within the Reproductive Endocrine Unit. The incumbent will perform the following tasks:

Participate in proposal development develops budget in conjunction with Principal Investigator maintains list of key personnel tracks total funding by Principal Investigator to ensure up-to-date other support components is knowledgeable about allowable costs and shares this information with Principal Investigators reviews proposals for submission, in coordination with Principal Investigator and ensures that sponsor guidelines and institutional policy are followed reviews award notices from the sponsors and revises budgets as needed (with post-award administrator if necessary) assists Principal Investigator to interpret eligibility for funding assists Principal Investigator with obtaining and interpreting guidelines submits for institutional review 10/15 days prior to submission date

Post Award:
Works with principal investigator(s) to maintain fiscal and administrative compliance with institutional, Federal, private and industrial guidelines, terms and conditions. Uses Insight as the standard tool for tracking post award expenditures. performs funding analyses, including forecasting anticipated deficits/surpluses. performs prospective budgeting to ensure that funds are spent according to budget implements strategies for the resolution of financial over/under runs and is responsible for working with principal investigators and/or laboratory administrators to prevent, identify and resolve projected overruns and for resolving any deficits in a timely manner. reconciles monthly fund statements on a monthly basis. assigns expenditures to funds as necessary. prepares and submits for approval, research financial transactional activities (payroll, travel requests, employee earnings distributions, journal entries, check requests, etc.) works with Research Management to ensure the timely closeout of all expired projects performs final review for sponsor compliance prior to project termination. Ensures that e-Buy delegates are entered and that necessary changes are processed in a timely manner Other Establishes effective working relationships with principal investigators. Attends monthly RADG and Department of Medicine Research Group meetings Serve as a liaison to MGH departments such as Human Resources, the Registrars Office, Payroll and the International Office for the hiring of laboratory personnel, reviewing salary and wage issues, ensuring the completion of performance evaluations, interpreting institutional personnel policies and procedures and assisting principal investigators with other personnel-related issues. Addresses research fellow issues related to professional staff appointments, salary, benefits, etc. Completes and submits biannual time & effort reporting.

Responsibilities also include: completing Employee Business Reports and appropriate documentation within the Partners guidelines, obtaining necessary supplies through e-Buy on an as needed basis, and assisting with the orientation and training of new staff. Coordinates lab members in research matters and follows up on progress of research projects. Searches for relevant literature and compiles scientific information for research projects. Serves as liaison between PI, other staff members and other individuals in their absence. Performs biochemical experiments using relevant laboratory techniques as needed. Serves as the primary liaison between the Unit and Research Management. Conduct other projects at the direction of the Unit Chief and Administrative Director, Endocrine.

EDUCATION: Bachelors degree or higher,
EXPERIENCE: 2-3 years research experience.


* Ability to handle confidential and sensitive information

* Highly proficient in all communication skills (phone, verbal and written).

* Ability to handle sensitive information and situations with poise and professionalism.

* Excellent writing and editing skills.

* Knowledge of the preparation of manuscripts, grant applications, and scientific reviews is preferred.

* Ability to work independently and to prioritize work.

* Demonstrated ability to produce accurate work and to meet established deadlines.

* Excellent computer skills, strong knowledge of MS Word, Excel, PowerPoint, and Photoshop

* Highly organized and attentive to detail.

* Communicates effectively.

* Follows-through on assignments and can create a structure to track own work and that of others.

* Can handle multiple tasks with ease and efficiency.

Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.