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Grant & Contract Administrator 9/17/2016

The University of Chicago Campus - Hyde Park, IL

Company
The University of Chicago
Job Classification
Full Time
Company Ref #
101303
AJE Ref #
576206024
Location
Campus - Hyde Park, IL
Job Type
Regular

JOB DESCRIPTION

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Grant & Contract Administrator:
The Grant and Contract Administrator will manage the
pre-award obligations related to internal and external funding for the Faculty in the Department of Ecology and Evolution. Will oversee the formal procedures and paperwork related to the application of internal and external funds, including preparation of budgets, agency application forms, and internal routing forms for federal, non-federal, and private organizations. Act as the liaison between the Faculty and University Research Administration to ensure proposals and awards meet divisional, institutional, and agency policies and guidelines.

Administer the post-award responsibilities for internal and external funds. Manage the monthly and annual progress of restricted and unrestricted accounts, using online tools and software applications including Business Objects. Prepare and process account requests, progress reports, final reports, closing statements, and some intermediate correspondence as necessary. Administer the material transfer agreements, patent applications, and contracts on behalf of the Faculty. Prepare and provide monthly fiscal reports and yearly financial projections. Act as liaison to Financial Services in regard to the opening, monitoring, and closing of accounts.

Monitor and reconcile invoicing and payments.

Approve BuySite orders and GEMS and ePayment requests in a timely manner. Ensure procurement using grant accounts does not exceed authorized dollar thresholds. Resolve issues and communicate with users.

Maintain a master calendar of grant deadlines. In addition, create and maintain electronic and hard copy files of proposed, accepted, and rejected sponsored projects, as well as material transfer agreements, and protocols. Keep records of institutional policies and procedures.

Assist Executive Administrator, Chair, and other personnel as needed in the generation of quarterly and annual budget reports for the department.

Manage the monthly and annual progress of restricted and unrestricted accounts, using online tools and software applications including Business Objects. Prepare and process account requests, progress reports, final reports, closing statements, and some intermediate correspondence as necessary. Administer the material transfer agreements, patent applications, and contracts on behalf of the Faculty. Prepare and provide monthly fiscal reports and yearly financial projections. Act as liaison to Financial Services in regard to the opening, monitoring, and closing of accounts.

Monitor and reconcile invoicing and payments.

Approve BuySite orders in a timely manner. Ensure procurement using grant accounts does not exceed authorized dollar thresholds. Resolve issues and communicate with users.

Maintain a master calendar of grant deadlines. In addition, create and maintain electronic and hard copy files of proposed, accepted, and rejected sponsored projects, as well as material transfer agreements, and protocols. Keep records of institutional polices and procedures.

Assist Executive Administrator, Chair, and other personnel as needed in the generation of quarterly and annual budget reports for the department.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.

The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.

Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing talentacquisition@uchicago.edu with their request.

Additional Benefits

http://hr.uchicago.edu/benefits/