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Grant and Fund Manager

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POST DATE 8/12/2016
END DATE 2/19/2017

University of California - Los Angeles Medical Centers Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Bachelors Degree


Job Title:
Grant and Fund Manager

UCLA Title:
Analyst, Administrative

Job No.:

Work Hours:

Work Location:
924 Westwood Blvd. Suite 420

Job Type:


Minimum Salary:
$22.37 / $3892

Maximum Salary:
$44.20 / $7692

Layoff Referral Deadline:

Bargaining Unit:


Under the direction of the Director of Research Administration (DRA) in the Department of Radiological Sciences, the Grant and Fund Manager provides fiscal, grants management and administrative support to Principal Investigators for the lifetime of their internally-funded projects. This portfolio, currently totaling $15 million annually, is comprised of all Donor funds, Departmentally-funded research projects and Investigator-specific research support, Sales and Service funds, and other UCLA-funded mechanisms. The incumbent is the primary resource for faculty in the development, preparation, and submission of these various types of proposals. He/she is responsible for the post-award and financial administration of these internal funds, while assuring University contract / grant requirements, federal, state, county, city and university rules/regulations, and local compliance mandates. The Grant Manager will also work closely with Department faculty and the DRA to develop a cost-sharing tracking system and a more robust and sophisticated effort tracking system. Incumbent works regularly and independently with faculty investigators with overall supervision and guidance from the Director of Research.


Knowledge of University accounting principles, policies and procedures. Demonstrative skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources. Knowledge of University administrative units and their services, role and responsibilities and ability to contact them appropriately to obtain needed information. Knowledge of contract and grant administration guidelines.Working knowledge of University forms, policies and procedures in areas of contracts and grants, accounting, purchasing, personnel and payroll. Ability to advise principal investigators on preparation of grant proposals. Demonstrated verbal and written communication skills to effectively convey and obtain information. Demonstrated ability to audit expenditures and assure that they conform to policies and guidelines. Skills in utilizing a PC to prepare work using Excel and Microsoft Word. Skill in performing complex accounting transactions. Ability to ensure that the Department can withstand a financial audit at any time in regard to contracts and grants. Ability to perform as a team member. Skill in adapting to changing priorities. Excellent interpersonal skills to establish and maintain effective working relationships with faculty and staff. Ability to exercise a high degree of independent judgment. Demonstrating skill and expertise in developing, implementing and maintaining effective procedures for contracts and grants management. Ability to handle a heavy workload under constantly changing demands and priorities. Bachelor s Degree required; Advanced degree in a business/finance-related field preferred. Keen knowledge of cost accounting standards, the guiding OMB circulars for institutions of higher education, NIH Grants Policy, and federal regulation 45CFR46 on the protections of human subjects participating in research.

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