Health Information Management (HIM) Technician I -60258
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POST DATE 8/12/2016
END DATE 11/24/2016
West Virginia University Hospital
JOB DESCRIPTIONPOSITION DESCRIPTION
JOB TITLE & CODE:
HIM Technician I (60258)
Health Information Management
Manager of Technicians
Responsible for the conversion of paper records to an optically imaged medium. Ensures accuracy and completeness of all protected health information (medical records) processed for optical imaging. Utilized Data Capture/Quality Control Indexing features to assure conversion is complete and accurate.
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
High School Education or Equivalent preferred.
Applicants in second year of HIT program OR 3 years of relevant HIM department experience in imaging, billing, or statistical analysis preferred.
Applicants with experience in Optical Imaging and/or Imaging Customer Certification (ICC) preferred.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.
Completion of TJC Record Analysis and other review activities.
Completes the forms for TJC Closed and Open Record Review, submitting finding to the HIM Management.
Perform software and scanner maintenance setup daily by work assignment.
Communicates clearly and effectively both orally and in writing.
Maintains patient confidentiality by not revealing and/or discussing patient information with anyone who does not have a legitimate interest in the information.
Observes attorneys, patients, et al, reviewing records when necessary.
Monitors faxing and printing of patient records to ensure legitimacy and accuracy when necessary.
Uses good judgment and discretion when dealing with physician offices concerning access to and availability of records.
Works as a team member with Management, co-workers, and other departments.
Scans and indexes medical records for optical imaging and routes finished documents to appropriate areas.
Participates in the correction of duplicate patient registrations (duplicate CPI) working with MPI Coordinator and/or System Analysts.
Requests patient record and/ or microfilm and combines all patient records, re-numbering and re-assembling the permanent record appropriately.
Assumes responsibility for timely, accurate combination of accounts in the Patient Management and TDS information systems.
Provides coverage in off-hours for emergency needs, with possibility of carrying and responding to beeper as necessary.
Insures proper release of information on all requests for medical information in a timely manner.
Ensures that each request is validated in compliance with HIPAA guidelines and State/Federal Regulations. (i.e., patient name & date of birth, who to release to, from who, and specific items to be released).
Verify supporting documents for patient representatives such as power of attorney, healthcare surrogate or other legal representation.
Comparison of signature of the requestor with signature on file.
Maintains release log of all PHI requests, providing an accepted medium of the requested medical information.
Provides complete and accurate medical records for review by lawyers, outside agencies and/or third party payers.
Coordinates Subpoenas, Court Orders, and Search Warrants with WVUH Legal Services.
Must interpret medical terminology on releases to assure that records are released in accordance with HIPAA guidelines and State/Federal Regulations.
Identifies documentation in systems and records for release requests as indicated on release and logged in request.
Prints/copies documents and invoices for release requests, including warehouse chart retrieval.
Prepares mailing and invoices for release requests and updates release log for processed requests.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to lift, push or pull 11-20 pounds.
Ability to sit for sustained periods of time.
Endure excessive standing, bending, and stooping.
Have finger dexterity and complete use of hands, arms, and feet.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Moderate level of adversity in working conditions 21-50% of work time.
SKILLS AND ABILITIES:
Knowledge of information system and numerical filing systems.
Good verbal/written and interpersonal skills; basic mathematical skills.
Prior experience with Microsoft window and storage systems.
Good organizational and problem-solving skills.
Be able to withstand stress of a fast-paced environment.
Easily adjusts to change in policies, procedures, schedule, and fluctuation in workload.
Date Reviewed/Revised: April 2016