Home Office Coordinator
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POST DATE 9/7/2016
END DATE 10/26/2016
Bridgestreet Global Hospitality
JOB DESCRIPTIONAPPLY Requisition Number
Home Office Coordinator
BridgeStreet is a leading global hospitality company, providing an alternative to standard hotel accommodations with more than 50,000 apartments in over 60 countries. BridgeStreet's 6 brands are strategically situated in key metropolitan locales ideal for business and pleasure, combining the luxuries of spacious apartment living with the benefits of hotel amenities.
With nightly and extended stay options, BridgeStreet offers accommodation solutions for temporary assignments, relocation, and training, as well as leisure travel. Widely recognized for uncompromising standards of quality, comfort and service, BridgeStreet is a renowned award winner in both the Americas and EMEA.
Experience Requirement: A minimum of 3-5 years of strong administrative related experience required. Previous experience supporting C-Suite is preferred. Corporate housing, hotel, or other client management experience would also be helpful.
FLSA Status: Non-Exempt
The Primary responsibility of the Home Office Coordinator is to support BridgeStreet's Home Office, Senior Leadership, and Global Clients by creating client specific PowerPoint presentations, supporting the new hire orientation process, scheduling and assisting with client quarterly reviews, and generally supporting Senior Leadership.
The position requires a self-motivated individual who can establish and maintain excellent internal & external relationships at all levels of the organization, and work diligently with other BridgeStreet Associates conveying a strong image of self-confidence, value in our company, and leadership to others. Additional daily support will be provided to operations within the Home Office as noted below.
Manage weekly/monthly meeting process to include agendas & action item follow up
Support Human Resources including coordination and presentation of new hire orientation and surveys
Create and edit PowerPoint presentations
Proofread executive communications for grammar, spelling and style accuracy
Create and assist with global client account surveys
Schedule and assist with the preparation of information required for client quarterly reviews
Attend sales meetings, conference calls and company conferences as required
Support the overall global sales effort and assist with all other special projects and promotions as required by leadership
Coordinate Senior Leadership travel and meetings where necessary.
Home Office Support
Director of First Impressions - greeting guests & clients
Accept & manage daily deliveries incoming & outgoing
Accept & manage daily mail delivery
Special Projects including preparation of training and conference material
Travel management assistance including booking international flights and hotels
Complete expense reports and follow up on payment for Executive team
Coding and management of invoicing for office supplies
Supply ordering & management
Ongoing training scheduling
Assist with maintenance of office equipment & lease renewals
Ensure that paper & stationary products are stocked throughout office
Conference call and webinar scheduling using GoToMeeting
Maintain booking of conference rooms for meetings
Refreshments & meals for meetings when necessary
Ensure conference rooms are cleaned and set up for meetings
Ensure that the proper equipment is available for meetings
Ensure that reception area is neat and ready for visitors
Ensure that visitors are taken care of, given refreshments while waiting
Ensure that kitchen is presentable and stocked
Order beverages and necessary supplies for kitchen
Specific Job Knowledge, Skills & Ability
Solid administrative knowledge and experience
High level of proficiency with Microsoft Office: Word, Excel, PowerPoint, Outlook
Prior experience with webinar tools such as GoToMeeting desirable
Ability to quickly learn other software programs when necessary
Excellent oral & written communication skills
Knowledge of invoicing/billing process
Excellent organizational skills
Ability to prioritize & multi-task
Ability to think outside of the box and be proactive
Have the ability and passion to live by our Core Values and demonstrate our Core Values with our Associates in the field at every opportunity
Ability to professionally design, create and execute executive level sales presentations.
Critical eye for detail
Customer focused approach to problem solving and resolution skills
Strong innovation and experimentation skills
Ability to access and accurately input information into various BridgeStreet software programs
Can demonstrate great people skills and is receptive and responsive to the needs of our Associates and clients
Self motivated and takes initiative
Excellent time management skills and scheduling day-to-day tasks efficiently and effectively prioritizing issues
Have confidence, enthusiasm and a strong dedication to the position and company
Available when needed willing to do whatever it takes take direction well and remain flexible when tasks and directions change, often on short notice.
Bachelor s Degree preferred but not required
Formal training in Microsoft Office
Number of Employees supervised (approx): 0
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