Human Resources Administrative Assistant

Company: Caritas Christi Healthcare System
Facility: SHC - Corporate - Brockton at Brockton
Department: Human Resources

The Human Resources Administrative Assistant functions as the initial point of contact for the day-to-day operations of the Human Resources department. As the HR team member critically responsible for the administrative support to the HR team, the Administrative Assistant supports the diverse issues and employee-driven programs on which HR Directors, Advisors, and Administrators collaborate with employees, supervisors and managers.
KEY RESPONSIBILITIES:
Greets visitors, applicants and employees into the Human Resources office. Notifies appropriate HR staff of their arrivals.
In conjunction with the HR team, ensures that new employees complete required forms including employment applications, withholdings, I-9, life insurance, etc
Assist in preparation of new employee personnel files.
Coordinates employee programs such as the MBTA pass program. Maintains applications, submits orders and distributes passes on a monthly basis
Distributes various forms including employment applications, credit union applications, health insurance forms, retirement savings plan application, tax forms, change of address forms, etc.
Responds to routine employee questions, referring to the HR team where appropriate.
Opens and sorts mail, distributes to appropriate individuals
Answers the telephone at the HR front desk, handles and refers calls or takes messages as appropriate.
Periodically reviews supplies, forms, etc and places orders as needed.
Receive and direct visitors and phone calls in a responsive, customer-focused manner, as well as sensitivity to confidential information.
Ensures that human resources policies, procedures and programs are being met, and makes recommendations for improvement when needed.
Seeks out professional development opportunities and continually upgrades HR technical expertise
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